Minutes January 2019

1. Welcome, introductions and apologies for absence

ACTUELLE: David Brunt DB, Tom Winn TW, Jacqui Knight JK, Marina Richards MR, Katrina Dumontroty KD, Peter Fry PF, Barbara Fry BF, Claire Axten Cl.A, Trevor Skinner TS, Francis Knight FK, Paul Badman PB, Kay Strain KS, Catherine Atkins Ca.A, David Atkins DA, Rebecca Wells and Helen Phillips.

EXCUSES: Barbara Cowell, Gabbie Butler and Sally Wood.

2. Minutes of November meeting

David checked that everyone had read the minutes from the previous meeting and signed them as a true record.

3. Questions découlant

No matters arising

4. Follow up points from November minutes

Update from Claire reference checking if the Street Parish Council need our accounts to be audited: Cl.A reported that the Parish Council stated this wasn’t intended and the wording will be changed.

Record keeper of Street Twinning wine: DB reported that we do not have any wine in stock at the moment. Matter carried forward.

Working group (Marin, Tom and Catherine) reference reviewing financial procedures: Matter carried forward.

5. Change of committee meeting date from May 22nd.

The May meeting will be changed to Wednesday 15th May. Cl.A to inform the Parish Council.

6. Treasurers Report

Current Account total £3871.43

Reserve Account total £8035.48

Financial report for Christmas Cracker

Please see the attached Christmas Cracker financial report

7. Christmas Cracker Report

DB would like to thank everyone who had helped with this event. The stalls attracted a lot of people. The Water or Wine sold out. BF said it had worked very well having a water or wine stall and a bric a brac stall.

DB stated that there should be a laminate stating “Do Not Drink the water” displayed on future Water or Wine stalls. In future bottles of water will have a label stating this and will incorporate the usual sad face. MR and KS offered to print 250 sticky labels each when needed.

8. Membership update and renewals

JK presented an up-to –date membership list of paid and unpaid subscriptions. There are a few members’ payments outstanding. These members will be contacted in the coming week as payments are overdue.

9. Visite de Gravenchon 2019

Update from Subcommittee: Ca.A reported back to the committee with arrangements so far.

Saturday 6th April. Arrival in Street late afternoon/tea time. Meeting time and place to be confirmed. Guests to eat with their hosts.

Sunday 7th April. Free day. Dinner/Dance 6.30pm for 7pm. Meadway Hall, Compton Dundon.

The subcommittee will need help to set up and will call for helpers nearer the time.

Monday 8th April. Free Day. Street Parish Council reception early evening at Crispin hall for food and drink. Times to be confirmed.

Tuesday 9th April. Day trip. Departure time from Street to be confirmed. Coach to Bishops Lydeard. Catch the 10.15am Steam train to Minehead which arrives at 11.35am. Free time then lunch all together. Coach to Dunster Castle, time to be confirmed. Coach home, we hope to arrive back in Street by 6.30pm. Evening meal with hosts.

KD to ask Strode theatre if cars can be left in Strode carpark.

Wednesday 10th April. Guests leave for Gravenchon early morning. Time to be confirmed.

We need to find a place for the French coach to park whilst it is not being used. KD will contact the Victoria Club and JK will contact Elmhurst school. Other sites that we have used in the past are now unavailable. If any member has any ideas of a suitable parking place please contact a committee member asap.

The subcommittee meet again on Monday 4th February. After this meeting an email will go to all hosts with further details and costings. There are likely to be spare seats on the coach and train and members will be informed once numbers are confirmed.

Update on hosts: We would still like to find a host for the coach driver Francois, and the gardener Denis. Sharon needs to know by 30th Jan at the latest. If anyone knows of someone who can host or if any Isny members would like to host, even if it’s a one off, please let a committee member know asap.

Update from Sharon ref travel plans: The ferry has been booked and they will be travelling from Calais to Dover.

10. Stars from Gravenchon

The stars which people decorated at the Dinner/Dance in Gravenchon last year are being glazed. Half the stars will stay in Gravenchon and will be displayed. The other half will be brought over to England in April and presented as a plaque to commemorate the 50th anniversary.

DB will ask Sharon to send a picture of the plaque when it is completed so this can be sent with a formal letter to the Street Parish Council asking for the possibility of displaying this somewhere in Street. PB suggested Merriman park near our tree.

11. Visit to Isny 2019

BF reported that 29 members are hoping to travel to Isny this year. Flights are being looked at but the cheaper flights have not been released yet. The exchange will take place during the October half term for five days within the week from the 26th October and Saturday 2nd November.

We now have a Debit card but this is not suitable to use when booking flights. It was agreed that Cl.A will use her personal credit card to book flights. There will be another committee member present at this transaction and Cl.A will be reimbursed.

12. Publicity / recruitment of new members

The importance of attracting new members was raised especially as we have recently had quite a few leave the twinning for various reasons. As well as couples and individuals we do need new families to twin with those waiting in both Gravenchon and Isny.

JK suggested contacting local schools to talk to children and parents about twinning. A discussion then followed and it was suggested by DA that we book appointments to meet with Head teachers. We plan to discuss the possibility of attending parent evenings, summer fetes and assemblies with parents present. JK will draft a letter to local primary and senior schools and will make follow up telephone calls.

FK stated that last year Brookside school charged between £300 and £350 per child to travel to Gravenchon on an exchange with the school. A family of four travelled to Gravenchon with the twinning last year all-inclusive for £340. This is a very good selling point for families to join Street Twinning.

KD suggested contacting parents directly through Facebook. JK will look into posting on the “Parents of BA16” Facebook page and other pages to reach a wider audience.

13. Fundraising for 2019

Quiz Friday 8th February: TS is organising this event. It has been well advertised in the local area including Crispin Hall, Supermarkets, last week’s Central Somerset Gazette and February’s addition of Local Reach.

TS reported that some tables have been pre booked but we need more. If any member is available on the 8th February we would love your support at this event.

There will be a raffle, if members would like to donate prizes they would be gratefully received. BF offered to collect entrance money and JK offered to organise the raffle. JK and FK will organise a side table to promote Street Twinning. TS will organise prizes.

Cheese and Wine evening: Provisional date Friday 17th May. Matter carried forward.

Choir and Folk songs evening: No date set. Matter carried forward.

14. Site / Facebook /Twitter

All being kept up to date.

15. Loterie

TW reported that this year 74 numbers have been sold. People can still join. To join February’s draw it will cost £11 per number as you only pay for the months left in the year.

January Lottery Winners:

1st no.39 Gill Davey £20

2nd no.52 Emily Rowden £10

3rd no. 28 kay strain £5

16. AOB

We now have promotional pens with Street Twinning Association printed on the side. Cl.A stated that we have a stock of Street shopping bags. It was suggested that each family from Gravenchon could have a bag with pens and leaflets about the trip to Minehead. JK will source the leaflets.

Pens will also be given to BF to take to Isny in October.

JK received a reply from Mendip District Council in response to naming a road in Street after Isny to commemorate 25years of twinning. In the correspondence Mendip advised that we should approach Street Parish Council in the first instance. JK passed the email to Cl.A the council rep for the Twinning.

Date de la prochaine réunion: Wednesday 27th February at 7.30 pm in the John Webster Parish Rooms.

Minutes November 2018

Minutes of the committee meeting held in the John Webster room Wednesday 7th November 2018
La réunion a commencé à 7.30 pm.
1. Welcome, introductions and apologies for absence

ACTUELLE: David Brunt (chairman) DB, Tom Winn TW, Jacqui Knight JK, Marina Richards MR, Katrina Dumontroty KD, Peter Fry PF, Barbara Fry BF, Claire Axten Cl.A, Trevor Skinner TS, Francis Knight FK, Mark Lewis, Paul Badman, Kay Strain KS, Cages Butler, Catherine Atkins Ca.A

EXCUSES: Barbara Cowell, Sally Bois.

2. Minutes of previous meeting

• David checked that everyone had read the minutes from the previous meeting and signed them as a true record.

• It was brought to the attention of the committee that at an AGM the minutes from the previous year’s AGM should be checked and not the September minutes. At the November meeting the minutes from the September meeting should be checked and not the AGM minutes. This was agreed and will happen in the future.

3. Questions découlant

• The Committee thanked Cl.A for the drink and nibbles that she provided for the AGM.

• BF and PF had sent their apologies for the AGM but this had not been minuted.

• There followed a lengthy discussion about the financial procedures and end of year statement that had been discussed at the AGM.

a) TW questioned why Street Twinning pays £50 for an account to check the accounts. MR stated that this had been raised at the AGM and that the members present at the AGM had voted for this procedure to remain.

b) DB produced a document previously received from the Parish Council which requests that accounts are audited. Cl.A will check if this is correct.

c) BF and PF referred back to the January meeting where David Atkins talked about budgeting. MR has now set up files of expenditure and there will be an expenditure report for each event which will be reported back to the committee. This will help with budgeting in the future.

d) Cl.A checked with MR that there will also be an expenditure report for each fund raising event as this would give a true picture of how successful each fundraising event is. The water or wine stall at Merriman Park had been a great fundraiser but the accounts were misleading. All the wine expenditure had been allocated to Merriman Park when not all the wine had been used for this one event. This was agreed. MR to action.

e) PF suggested that there should be a record of wine kept. Donations of wine have dropped in recent times and to make fundraisers more successful more donations are needed. It was agreed that a more precise record will be kept of how many bottles of wine there are, where they are stored and how many bottles are used at each event. It was not discussed who would keep this record. Carry over to the January meeting.

f) TW asked if the constitution could be looked at with reference to finance and procedures. Ca.A suggested adding some Rules of Audit instead of changing the constitution. The lay out and the headings for the financial report need to be looked at as it was agreed that the current financial report is confusing. It was decided that a working group would look at the financial procedures and the lay out and report back to the committee at the January meeting. Working Group MR, TW, Ca.A

4. Treasurers Report

• The amount in the Street Twinning current account is £2549.51. The amount in the reserve account is £8032.80.

• Public Liability insurance: It was decided not to renew using our usual broker, Higos, who quoted £316 but to instead insure with Event Insurance at £266 following enquiries made by Marina. MR to action.

• Future Budgeting: There is an aim towards long term budgeting. This will give the sub committees an idea of expectations when planning events. Budgeting will vary for each event i.e. recently we had our 50th anniversary and so costs were more than usual when hosting Gravenchon in 2017.

5. Committee members who does what

• JK was asked if she is happy to continue keeping Facebook up to date alongside her new secretarial role. She is happy to continue with this.

• JK stated that she would like to stand down from updating the Street Twinning Twitter page. It was agreed that FK will take on this role. FK to action.

• DB is happy to continue to write letters for grants.

• TW stated that he would like to stand down from his Lottery role but will continue for the time being until someone volunteers to take over this role.

• PF is happy to continue with keeping the Website up to date.

6. Booking parish room for meetings

• DB informed the committee that the renewal is due for booking the parish room for the meetings. DB asked if anyone would prefer a different date. It was agreed that the new date for the meetings will be on the fourth Wednesday of every month. A full list of the meeting dates for 2019 will be sent to all members. JK to action.

• Claire will book the parish room for next year. Cl.A to action.

• It was agreed that there would be no committee meeting in December.

7. Discover Your Community stall report

• FK and JK were thanked for setting up a fantastic looking stall.

• JK would like to thank everyone that helped on the day. There had been a great response from members. A lot of people asked about twinning at the event and looked at all the information about both Gravenchon and Isny that had been kindly supplied by members. She reported that three forms of interest had been filled in and many flyers had been given out.

8. Bric a brac market stall (8th November)

Unfortunately this was cancelled due to the weather forecast.

9. Christmas Cracker (1st December)

• Bottle wrapping for the Water or Wine stall will take place at Claire’s 7pm Tues 27thNovember. Cl.A will get some more wrapping paper for the bottles. Cl.A to action.

• KD will email all members to ask for donations of wine to be dropped off at Claire’s house and will organise the rota for the stall. We have enough empty bottles for the water. KD to action.

• It was suggested that some of the new items donated for the bric a brac stall could be used as tombola prizes instead of doing the raffle board this year. This was agreed. KD, MR, KS to action.

• Ca.A maybe able to obtain the use of a tombola. Ca.A to action.

• BF suggested that on the tombola stall they could also sell bric a brac. This was agreed. BF, PF to action.

• The children’s card game with prizes will be on the water or wine stall. There are enough prizes left over from previous events.

• It was agreed that two stalls will be booked and it will be requested that they are next to each other. MR to action.

• We will need two gazebos with weights. Since the meeting Claire has secured the use of two gazebos with weights.

10. Visite de Gravenchon 2019

• We have been notified by Sharon in Gravenchon that they plan to visit from Saturday 6th April and leave on Wednesday 10th April. The Ferry hasn’t been booked yet and so we do not know what time they will arrive or leave at this point but we will update members as soon as we hear.

• The Parish Council had been approached to see if they would like to lay on a reception for our guests. They are keen and so as soon as we know arrival times they will be contacted again to see when this will be feasible.

• Members will be contacted to ask if they are hosting next year and who they are expecting to host. JK to action.

• The Gravenchon subcommittee recently met. They reported back to the committee and are starting to formulate ideas for next year’s visit. Subcommittee MR, KS, Ca.A, TW, KD, JK.

11. Visit to Isny 2019

Flights can’t be booked until March but BF reported that they hope to arrange the visit for during the last week of October to coincide with half term here and a holiday in Germany.

12. Membership update and renewals

A reminder to members that payments for membership renewals are due by the end of November.

13. Publicity / recruitment of new members

• The three people who filled in forms of interest at the Discover Your Community event have been contacted by JK.

• JK was thanked for writing the articles about Street Twinning in the 18TH October edition of the Central Somerset Gazette and in the November edition of The Local Reach. An editorial has also been sent to The Basis.

14. Fundraising for 2019

• A possible fundraising event with Tina Della Valle and a small choir and also Trevor and Sheila singing folk songs was briefly discussed. Carry over to the January meeting.

• TS would like to organise a quiz to take place early next year. This was agreed. TS to action.

15. Site / Facebook /Twitter

• Both the Website and Facebook are being kept up to date.

• Twitter needs more followers to make it a success. It could be used for updates on events or if there are any delays with coaches etc. Street Twinning follows the Gravenchon twitter page (there is a translate tweet option) so it is a good way of keeping up with news abroad as well.

16. Lottery winners this month:

1st Prize no. 62 Hazel Russel

2nd Prize no. 23 Bobbie Lockyer

3rd Prize no. 72 Gillian Davey

17. AOB

TW gave DB two hockey trophies that were passed to him by the Victoria Club. They were from trips that took place between Gravenchon and Street. One dated 1981 and the other 1965-1985.

18. Date of next meeting – Wednesday 23rd January 2019

Minutes of the 2018 AGA

Minutes of the Annual General Meeting held in the United Reform Church Hall on Wednesday 3rd October 2018.

La réunion a commencé à 7.30 pm.

ACTUELLE:
Veronica and David Brunt, Claire Axten, Marina Richards, Tom Winn, Barbara and Martin Cowell, Gabbie and Martyn Butler, Jacqui and Francis Knight, Reg Alford, Helen Phillips, Shirley Gunter, Maureen and John Parfitt,Catherine Atkins, Gill Davey, Brian Read,Yvonne and Denys Jones, Trevor Skinner, Sally Bois, Mark Lewis, Viv Squires Tina Della Valle and Fiona White.

EXCUSES:
Kay Strain, Paul Badman, Kay Winn, Avril and William Berry, David and Hilary Mozley, Jenny Lewis, Rebecca and Stuart Wells.

David welcomed everyone to the meeting.

Minutes of the September Committee Meeting
David checked that everyone had read the minutes and he signed them as a true record.

Questions découlant
There were no matters arising.

Chairman’s Report
David began by thanking members of the committee for their support and hard work throughout the past year. Special mention was for Claire, who is standing down as vice chair, but will remain a committee member and for Dianne, Droit, Grace and Bernard, who are leaving the committee but will remain members of the association.
He continued with a review of events of the past year, the Christmas Cracker, Christmas Party, assisting with the Barbeque at Elmhurst School, the Strawberry Tea at Avril and William Berry’s house, Merriman Park Fun Day and the recent Bric a Brac stall in Street Market. All were successful as fundraising events, as well as social gatherings.
He suggested highlights of the year were the day trip to Paris, during our visit to Gravenchon and the trips to Bristol for the SS Great Britain and to Lyme Regis with our friends from Isny.

Treasurers Report
Marina presented the accounts for the financial year to 31st August, as checked by the accountant.
There were a number of complaints from the floor with regard to lack of dates and clarity and there seemed to be inaccuracies, especially in the case of expenditure for the visit from Isny. This was listed as £905, when the true figure was £2434.90.
Marina presented an income/expenditure sheet, prepared for this meeting, showing the true costs. She explained that the confusion is due to the accounts being closed on 31st August, when some bills for the visit had not yet been processed. Unfortunately this situation may always occur for events which take place close to the year end.
Specific questions were:
Q: Why was the cost of the Merriman Park stall so high.
A: Included in this figure was the wine purchased for a number of events, not only that particular Water/Wine stall. Q: Why were insurance costs so high this year and what was being insured.
A: This was a result of the change in the accounting year and this figure represented insurance for the years 2017 et 2018

Election of officers for 2018/19
The following nominations were received by the deadline of 19th September:
David Brunt for Chairman
Jacqui Knight for Secretary
Marina Richards for Treasurer
Tom Winn for Vice Chairman
As there was only one nominee for each position, candidates were asked to leave the room and the vote taken by a show of hands. All were elected. There had been no votes by e-mail.

Review of Financial Procedures and end of year statement.
It was queried why, in view of the confusion expressed earlier, did we employ an accountant at a cost of £50? Marina explained that this was a nominal fee to check the accounts as they were at the year end date. She said an audit by the same firm, would cost in the region of £1000.
She was asked why it was necessary and could they not be checked by any independent person. The answer was that it was necessary in order to apply for the annual grant from Street Parish Council.
It was agreed that an itemised income/expenditure sheet would be produced for each event. This could be circulated to members together with the minutes of that month’s committee meeting.
It was noted that the accountant recommended that the committee should recommend a policy on cash payments for inclusion in the constitution.

The future of Street Twinning Association
David pointed out that, should the full Isny costs have been included in the accounts, they would have shown a deficit of approximately £1000 and this reflects similar losses over the last 4 or 5 years. Our current bank balance is approximately £10000, but if these losses are sustained, the association will soon cease to function. This is hardly the legacy we would wish to leave to future twinners.
The solution is to raise more funds or spend less, or possibly even both. Our fund raising events are not as well supported as they used to be and support does not mean just attending, but encouraging friends and family to come too. Some members always give their full and generous support whenever they are able. Sad to say, there are some we seldom see.
Our membership fees are quite modest and may have to increase
Would members please give us their views with regard to raising funds or saving money. This can be done by mail or via any committee member.

Management committee
Members volunteering to serve on the committee for the coming year are:
Claire Axten, Barbara Cowell, Sally Bois, Trevor Skinner, Catherine Atkins, Cages Butler, Barbara and Peter Fry, Francis Knight, Kay Strain, Katrina Dumontroty and Paul Badman.
The next meeting will be at 7.30 on Wednesday 7th November in the Parish Rooms

Loterie
Invitation letters will be sent at the end of October. Lucky winners in the October draw are:
£20 No 52 Catherine Atkins
£10 No 32 Grâce Squire
£5 No 10 Catherine Atkins

A.O.B.
“Discovering Your Community” is an event promoted by Street Parish Council, to be held in the Crispin Hall on Saturday 27th October, to which local organisations have been invited to take part. This is an ideal opportunity to showcase our association and possibly recruit new members. Jacqui and Francis Knight have volunteered to organise our input and Jacqui will be asking members to help during the day. The event will be from 9.30 à 4.00.
The Bric a Brac stall in the market was considered to be successful and will be repeated on Thursday 8th November. Once again, help will be requested.
The twinners from both Gravenchon and Isny have new members who would like to host/visit. If you know anyone prepared to accommodate them, please contact a committee member.
It was proposed that the membership fee should increase to £15, effective from the next AGM. This received unanimous support.
Street Twinning flyers have been sent to local schools and Strode theatre.

Minutes September 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 5th September 2018

La réunion a commencé à 7.30 pm.
ACTUELLE: David Brunt (Président), Claire Axten, Tom Winn, Reg Alford, Marina Richards, Paul Badman, Cages Butler, Barbara Cowell, Sally Bois, Barbara Fry, Peter Fry, Katrina Dumontroty, Jenny Lewis, Jacqui Chevalier, Stuart Wells, Catherine Atkins, Kay Strain
EXCUSES: Dianne Baker

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the August meeting ad signed them as a true record.

3. Questions découlant
No items were raised.

4. Treasurer’s Report
Marina reported that the bank accounts were favourable. However, fund raising is always very important and support from members of the association is very much needed.
Receipts – for accounting purposes please can it be noted that full receipts will now only be accepted and any other non detailed receipts must be agreed at the committee meetings before payments can be made. This refers to any purchases you may make on behalf of the association and need to claim the money back.

5. Visite de Isny
Barbara read out a comprehensive report on the recent visit of our guests from Isny.
(report can be found at the bottom of this page)

6. Planning for AGM
AGM is on Wednesday 3rd October, 7.30pm at the United Reformed Church, Street. Parking is available in the Cranhill Road car park. We would like as many members as possible to attend.
The calling notice has been sent out and some replies have been received.
At the moment David Brunt has been nominated as Chairman and Jacqui Knight as Secretary.

7. Merriman Journée Fun Park
A very successful day. We raised just over £300 with the Water or Wine and the card game for children. A huge thank you to everyone who helped on the day, with special thanks to the Knight family!

8. Fromage & Wine Evening
Sadly, this event has been cancelled due to lack of numbers.

9. Rue de Noël Cracker
Saturday 1st December. Plus de détails à suivre.

10. Christmas Party
After much discussion it was decided to cancel this event. Unfortunately, due to lack of numbers.

11. Visit from Gravenchon Twinners 2019
Dates to be confirmed.
If anyone has any suggestions of places we could visit with our guests please let one of the committee members know.

12. Publicity/Recruitment of new members
Some new fliers have been produced and these have gone to some local schools, Strode Theatre – if any members would like some to hand out to friends and family they will be available at the AGM or we can post some to you.
Publicity is very important for the continuing success of the Twinning Association. Please encourage your friends and family to think about joining.

13. Site & Facebook
Both are being kept up to date.

14. Loterie
Winners this month:
1st Prize – Fiona White
2nd Prize – Gabbie Butler
3rd Prize – Shirley Gunter

15. AOB
We have applied to Street Parish Council for a grant of £1000.
Reg told everyone how much the Isny visitors had enjoyed their trip, saying it was the best they could remember and wanted to pass on their thanks to everyone involved.
It’s possible that the Twinning Association may have a market stall in Street on Thursday 27th September – to be confirmed. If you are in the area please check out our Bric a Brac stall!

16. Date de la prochaine réunion
Wednesday 3rd October, 7.30pm at the United Reformed Church, Street. Parking is available in the Cranhill Road car park

Report on the Twinning visit from Isny August 23rd to 29th 2018

This has been the longest Twinning visit to date, our visitors having arrived on Thursday 23rd August and departed on the following Wednesday the 29th.

Seventeen German guests made the trip. Sixteen of them were met at Heathrow and, to make the most of the coach hire and journey, we made a short stop at Windsor on the way home. There was time to walk around the town and to serve tea and cake in the park by the river before continuing to Street. The Seventeenth person flew to Bristol and was met by his hosts.

We have written to the Parish Council to thank them for the warm welcome and excellent lunch that they provided on the first day following a guided tour of points of interest in Street given by Cathy and Dave Atkins. We stopped at the Quaker meeting house where Sheila James showed us round and gave a short talk about the Friends and their impact on the development of our town. We hadn’t expected longstanding twinners to join this tour but it turned out that none of them had done it before and found it interesting.

After lunch in the council chamber decorated with flags and flowers, and to complete our local Somerset day, we drove ourselves to the Willows and Wetlands centre where our visitors were shown a short film about the growing of withies and given a guided tour of the workshops showing how the willow is stripped and dried and woven into baskets, fences, coffins etc. A low key but informative and enjoyable day following a day spent travelling.

The next day was a busy one spent in Bristol firstly visiting the SS Great Britain, a resounding success enjoyed by all ages (8 à 75) and followed by buffet style lunch at Za Za Bazaar which our visitors really enjoyed. The coach then picked us up and drove to the Clifton suspension bridge with time to walk across it for those who wanted. To finish the day we drove up onto the Downs and parked and served tea and cake before returning home.

The following two days were left to the hosts to decide how they spent them because it was a Bank Holiday weekend. Several groups went to Wells on the Monday where the Moat Race was taking place others visited various local National Trust properties. But we did organise evening events for these two days. On the Sunday evening we hired the United Reform Church and had an excellent buffet supper catered by Claire and team followed by a beetle drive and quiz organised by Dave, Cathy and Trevor suitable for all ages and with the express purpose of mixing people up. On the Monday evening we had a voluntary bring and share supper at Barbara and Peter’s house followed by a film of the Sea Dragon fossil discovery at Lyme Regis in preparation for the following day’s visit. Most people decided to come so we squeezed in 34 people for a ‘sit where you can find a space supper’. Both these low cost events had the desired effect of bringing people together and were enjoyed by our German visitors as we learnt that they didn’t all know each other well before the trip. We heard them discussing copying the idea when we go to Isny.

Our last day was spent at Lyme Regis, the sea being particularly attractive to our land bound visitors. We included visits to both the fossil and dinosaur museums, a fish and chip lunch and time to stroll along the Cobb, look for fossils or swim as one intrepid German lady did which inspired our youngest visitor also to plunge in.

The weather obviously makes some difference to the success of a day trip and we were lucky in having good conditions for both days out. The only really bad day was the Sunday family day when we had torrential rain in the morning.

It has been a bonus this year having younger people as part of the group. The enthusiasm of Thierno, the 8 year old German boy and his older sister Nina, rubbed off on us all. Seeing their reactions reminded us of the purpose of Twinning in broadening our minds by meeting new people, observing a different culture, listening to a different language and tasting some different food. It was great having a mix of ages and also important for the future of Twinning and I believe we have another family interested in joining the German exchange alongside some other new people.

Having put together a proposed itinerary and budget early this year we are very pleased to report that the cost of this visit has come in under budget and we have attached detailed accounts to this report for future reference. We used both Taylor’s and Aston’s coach companies, going for the cheapest quotes for each occasion and were happy with both. The cost of coach hire for 4 days was clearly a major part of the total cost and our other costs were very reasonable in relation to the amount of social activity offered because we provided and shared the catering ourselves. We said goodbye to an enthusiastic group of twinners all saying that they would be back.

We don’t have a date yet for our return visit to Isny next year. It is likely to be during the school summer holidays or the end of October holiday week. One challenge for the German Twinning is finding reasonably priced travel particularly if we want to encourage families to join. No one seems to want a long coach journey with overnight stop so we have to investigate all flight options.

We have also been asked about the possibility of finding extra accommodation if the Isny brass band comes to Street with the Twinning group in 2020.

Barbara Fry on behalf of the German exchange organising committee.
Sept 5th 2018

Minutes August 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 1st August 2018
La réunion a commencé à 7.30 pm.
ACTUELLE:
David Brunt (Président), Claire Axten, Tom Winn, Jacqui Chevalier, Francis Knight, Reg Alford, Marina Richards, Paul Badman, Cages Butler, Dianne Baker, Peter Fry, Kay Strain
EXCUSES:
Barbara Fry, Bernard Squire, Katrina Dumontroty, Barbara Cowell, Sally Bois

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the July meeting and signed them as a true record.

3. Questions découlant
No items were raised.

4. Treasurers Report
• Correction from the previous minutes re the trip to Gravenchon. The income was £5957 and the expenditure £5557 meaning a loss of £400.
• It would be helpful to know the breakdown of ferry costs for adults/children. Katrina should be able to get this information.
• Any claims made for items purchased on behalf of the Association should be sent to Marina Richards and receipts must be submitted.

5. Visite de Isny 2018
• The programme has been finalised.
• There are a few seats available on two the trips: Bristol 25th August - trips to SS Great Britain, M-Shed Museum, lunch at ZaZa Bazaar and some sightseeing, the cost is £23.50 (£22 concession)
Lyme Regis 28th August – visiting fossil museums and a fish and chip lunch, the cost is £20.
For further details please contact Peter Fry on the twinning email: street.twinning@gmail.com

6. Planning for AGM
• The AGM will be held on Wednesday 3rd October, 7.30pm at the United Reformed Church, Street
• A calling notice will be issued to all members giving 28 days notice of date, time, venue and provisional agenda. Requests for additional agenda items must be received within 10 days.
• The notice will also invite members to nominate candidates for the positions of Chairman, Vice Chairman, Treasurer and Secretary. Anyone wishing to serve in one of those positions many nominate themselves. Nominations must be received by either post or email, at least 14 days before the date of the AGM. It will be assumed the nominee is willing to stand/remain in office.
• A second notice will then advise members of the candidates for each position.

7. Merriman Journée Fun Park
• Saturday 1st September. Bottle wrapping at Claire’s – Thursday 30th August, 7pm.
• Donations of bottles of wine would be appreciate as well as used bottles filled with water (screw top), both can be left at Claire’s – 25 Clockhouse View, Street.
• Volunteers needed to help run that Water or Wine stall, 12-5. Kay will send an email to all members.

8. Cheese & Wine Evening
• 15th September, 7pm at the United Reformed Church, Street. Tickets available from any Committee Member.
• Ticket prices: £8.50 for adults and £3.50 for children. Adult ticket includes a glass of wine, further glasses will be available on a donation basis.
• If you have anything you could give for the raffle, please bring this on the night.

9. Rue de Noël Cracker
• Saturday 1st December.

10. Christmas Party
• Friday 7th December, Medway Hall, Compton Dundon.
• It was suggested the evening could be fancy dress (optional).

11. Visite de Gravenchon 2019
• The Chairman received an email from Sharon with alternative dates suggested. It was agreed that the visit will be – Saturday 6th April – Wednesday 10th April 2019.
• A sub-committee will be set up, Jacqui, Marina and Kay have volunteered so far, if anyone else is interested please let one of us know at the next meeting.
• New members are needed, couples and a French family with two boys aged 10 & 8 are looking for an English family.

12. Publicity/Recruitment of New Members
• Some new leaflets have been produced – a big thank you to Rebecca Wells for doing this. They will be handed out at events.

13. Loterie
Winners this month:
1st Prize Avril Berry
2nd Prize Kay Winn
3rd Prize David Atkins

14. AOB • Jacqui talked about the fact that 2019 marks the 25th anniversary of the Isny twinning and wondered if there was anything we could do to commemorate this and wondered if it would be possible to name a road as was done for Gravenchon. She will look into who to contact and find out if it is possible.

Date of next meeting – Wednesday 5th September 2018, John Webster Chambre, Paroisse Chambres, Street.

Minutes July 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 4th July 2018

La réunion a commencé à 7.30 pm.
ACTUELLE: David Brunt (Président), Claire Axten, Tom Winn, Reg Alford, Marina Richards, Paul Badman, Cages Butler, Barbara Cowell, Martin Cowell, Dianne Baker, Rebecca Wells, Doreen Nicholls, Kay Strain, Sally Bois
EXCUSES: Peter Fry, Barbara Fry, Bernard Squire, Katrina Dumontroty, Jacqui Chevalier

1. David welcomed everyone to the meeting.

2. Proposed Revision of the constitution
The Chairman proposed to accept the modifications and all present were in favour.

3. David checked that everyone had read the minutes from the June meeting and signed them as a true record.

4. Questions découlant
No items were raised.

5. Treasurers Report
The Strawberry Tea raised £274 and the raffle raised £86. Income from the Gravenchon trip was £5378 and the costs incurred were £5957.

6. Visite de Gravenchon
The visit was very successful and everyone had a great time. David received thank you notes from Liz & Jim Lidgate and also from Tina Della Valle.

7. Visite de Isny 2018
All arrangements are in hand, all transport, trips booked. There will be a further meeting on 30th July.

8. Website and Facebook
Both are being kept up to date.

9. Elmhurst School Barbecue
This went very well. David received a thank you from Rachel Prime.

10. Strawberry Tea
This was a great success. David has written on behalf of the Association to thank Avril and William for hosting the event.

11. Merriman Journée Fun Park
The Fun Day is Saturday 1st September and we will be running the Water or Wine stall. Donations of bottles of wine would be very much appreciated and any screw top wine bottles (filled with water) are also needed. These can be left at Claire’s – 25 Clockhouse View, Street, thank you.

12. Cheese & Wine Evening
15th September, 7pm at the United Reformed Church, Street. Tickets available from any Committee Member. Ticket prices: £8.50 for adults and £3.50 for children. Adult ticket includes a glass of wine, further glasses will be available on a donation basis. If you have anything you could give for the raffle, please bring this on the night.

13. Rue de Noël Cracker
Saturday 1st December.

14. Christmas Party
Friday 7th December – more details in due course.

15. Visite de Gravenchon 2019
Proposed dates are Easter next year; arriving on Wednesday 17th April and departing on Sunday 21st April. New members are needed, couples and a French family with two boys aged 10 & 8 are looking for an English family. Rebecca mentioned that Brookside School will be having an assembly about the twinning next week. Kay to update and forward fliers to Rebecca.

16. Loterie
Winners this month:
1st Prize David Mozley
2nd Prize Gill Davey
3rd Prize David Atkins

17. AOB
No points were raised.

Date of next meeting – Wednesday 1st August 2018, John Webster Chambre, Paroisse Chambres, Street.

Minutes May 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 2nd May 2018

La réunion a commencé à 7.30 pm.

ACTUELLE: David Brunt (chairman), Claire Axten, Tom Winn, Katrina Dumontroty, Reg Alford, Marina Richards, Paul Badman, Cages Butler, Barbara Cowell, Jacqui Chevalier, Trevor Skinner, Kay Strain, Sally Bois

EXCUSES: Peter Fry, Barbara Fry, Bernard Squire, Dianne Baker

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the April meeting and signed them as a true record.

3. Questions découlant

No items were raised.

4. Treasurers Report

    The ferry and coach for the Gravenchon trip have been paid for and the coaches for the Isny trip to Street has also been paid.
    The Committee agreed to dontate £100 to Elmhurst School as they will soon be hosting pupils from Gravenchon schools.

5. Visite de Gravenchon

    30th May – 3rd June. Depart from Strode College at 4.30am and return on the Sunday evening at 11.30pm.
    Strode College have confirmed that members can leave their cars in their car park (on the far left hand side).
• A couple of things to remember for the trip:
Please sign in with David Brunt before getting on the coach.
Keep your passport at hand as they will be needed.

6. Visite de Isny 2018

    All arrangements are in hand.

7. Website and Facebook

    Both are being kept up to date.

8. Fundraising

    Strawberry Tea – Sunday 17th June, 3pm at 68 Leigh Road, Street. Tickets will be £6.50 for adults and £3.50 for children (aged 5 à 14) and can be obtained from a member of the Committee. There will be a raffle and some games to play. Please bring your own Chair. Action: Katrina to email details to all and Jacqui to put on Facebook.
    Merriman Park Fun Day – Saturday 1st September. Please save screw top wine bottles for the event and any donations of bottles of wine will be very welcome – these can be taken to a member of the Committee.
    Cheese & Wine evening – Saturday 15th September, venue and timings to be advised.
    Please note the amended dates for the Christmas Cracker and Christmas Party:
    Street Christmas Cracker – Saturday 1st December.
    Christmas Party – date and further details to be confirmed.

9. Amendments to the Constitution

    Some amendments to the Constitution were put forward. It was proposed by David Brunt and seconded by Tom Winn that members of the association be invited to the meeting on Wednesday 4th July where the changes to the constitution will be outlined and a vote taken before any amendments are made. The Committee agreed.

10. Grants

    The Association has received £752.50 from Street Parish Council.
    David Brunt has written to Clarks and is waiting for a reply.

11. Contacts/Confidentiality

    On 25th May 2018 the General Data Protection Regulation (GDPR), a new EU regulation relating to the processing of personal information comes into effect. There has been a lot in the news about personal information in general and these regulations in particular and we want to let you know how we use and store the personal information you provided us with when you joined the twinning association. Please see the attached Data Privacy Policy.
    By continuing to be a member of the twinning association you acknowledge our Data Privacy Policy , however, if you would like to opt out please email Katrina Dumontroty (katrinadumontroty@gmail.com) by the 23rd May. If you are happy with us having your contact details you don’t need to do anything.

12. Loterie

    Winners this month:
    1st Prize Paul Badman
    2nd Prize Daniella Della Valle
    3rd Prize Grace Squire

13. AOB

    Date for the diary – AGM, Wednesday 5th September, 7.30pm at the United Reformed Church, Street.
    BBQ at Elmhurst School, 11th June – if anyone is able to help please let us know.

Date of next meeting – Wednesday 6th June 2018, John Webster Chambre, Paroisse Chambres, Steet.

Minutes April 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 4th April 2018

La réunion a commencé à 7.30 pm.
ACTUELLE: David Brunt (chairman), Tom Winn, Katrina Dumontroty, Peter Fry, Reg Alford, Marina Richards, Paul Badman, Bernard Squire, Dianne Baker, Barbara Cowell, Francis Knight, Trevor Skinner, Kay Strain
EXCUSES: Claire Axten, Cages Butler, Jacqui Chevalier, Barbara Fry
David welcomed everyone to the meeting.
David checked that everyone had read the minutes from the March meeting and signed them as a true record.

Questions découlant

No items were raised.

Treasurers Report

All payments for the Gravenchon trip have been received. The ferry has been paid and the coach company will forward an invoice for payment.
No further lottery ticket money has been received.

Visite de Gravenchon

30th May - 3rd June. Depart from Strode College at 4.30am and return on the Sunday evening at 11.30pm.
Katrina will email the details and check if anyone needs wheelchair assistance.
Strode College have confirmed that members can leave their cars in their car park (on the far left hand side).

Visite de Isny 2018

All arrangements are in hand.
Coaches to be booked and an invoice sent for payment.

Website and Facebook

Both being kept up to date.

Fundraising

Strawberry Tea - Sunday 17th June, timings to be advised
Merriman Park Fund Day - Saturday 1st September.
Fromage & Wine evening - Saturday 15th September, venue and timings to be advised.
Christmas Party - planned for Saturday 1st December, to be discussed further at the next meeting.
Rue de Noël Cracker - Saturday 8th December.

Amendments to the Constitution

Some amendments to the Constitution were put forward and all agreed by the Committee and will be voted on at the AGM.

Grants

We are waiting to hear from Clarks.

Loterie

Winners this month:
1st Prize Grace Squire
2nd Prize Paul Badman
3rd Prize Stuart Baker

AOB

Members of the Twinning Association have been invited to the Investiture of the new Chairman of Street Parish Council on 17th May at Strode Theatre.
If you would like to go please contact David Brunt on 01458 443171 by 30th April.
GDPR will come into force in May.
The General Data Protection Regulation (GDPR) regulates how personal data can be used (your address, telephone number, email etc).

AGA - Wednesday 3rd October, United Reformed Church at 7.30pm, all members are invited to attend.
Date de la prochaine réunion - Wednesday 2nd May 2018

Minutes March 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 7th March 2018 La réunion a commencé à 7.30 pm.

ACTUELLE: David Brunt (chairman), Tom Winn, Jacqui Chevalier, Katrina Dumontroty, Barbara Fry, Peter Fry, Reg Alford, Marina Richards, Paul Badman, Sally Bois, Cages Butler, Kay Strain APOLOGIES: Bernard Squire, Dianne Baker, Claire Axten, Barbara Cowell

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the January meeting and signed them as a true record.

3. Questions découlant

No items were raised.

4. Treasurers Report

Balance payments are coming in for the trip to Gravenchon. Final payment (£105 for adults and £50 for children) are due by 14th March.

No further lottery ticket money has been received.

5. Visite de Gravenchon

30th May - 3rd June. An early start on the Wednesday, returning late on Sunday night. Timings to be confirmed.

Strode College have confirmed that members can leave their cars in their car park (on the far left hand side).

One French family (Mum, Dad and two girls aged 10 et 15) are looking for a family to host. If you know of anyone please let one of the committee members know a.s.a.p.

6. Visite de Isny 2018

Visitors will be here for 7 days/6 nights and will be picked up from Heathrow Airport. They will visit Windsor on the way to Street.

Other visits include a trip to the Willows and Wetlands, SS Great Britain, Lyme Regis.

There will also be a Beetledrive, quiz and supper. Full details nearer the time.

7. Website and Facebook

Both being kept up to date.

8. Fundraising

There will be a Strawberry Tea, date to be confirmed. Cheese and Wine – to be confirmed. Glastonbury Male Voice Choir – it was agreed to book the choir for a date in March 2019. A Bingo night was suggested – more details to follow.

9. Amendments to the Constitution

Amending/revising the Constitution has come about following discussion about the election of officers. A sub-committee is looking at revising the constitution to be more suitable for our needs.

10. Loterie

Winners this month:

1st Prize Claire Brunt 2nd Prize David Mozley 3rd Prize Martyn Butler

11. AOB

Membership Cards will be issued next week.

Date of next meeting – Wednesday 4th April 2018

Minutes February 2018

Minutes of the committee meeting held in the John Webster room, Wednesday 7th February 2018 La réunion a commencé à 7.30 pm.

ACTUELLE: David Brunt (chairman), Tom Winn, Dianne Baker, Jacqui Chevalier, Katrina Dumontroty, Barbara Fry, Peter Fry, Reg Alford, Claire Axten, Marina Richards, Paul Badman, Barbara Cowell, Kay Strain
EXCUSES: Bernard Squire, Cages Butler, Sally Bois

  1. David welcomed everyone to the meeting.
    David checked that everyone had read the minutes from the January meeting and signed them as a true record.

  2. Questions découlant
    • The Committee thanked Claire for the delicious food she and her team provided at the Christmas party.
    • Visit from our Isny twinners – in the January minutes it was said that costs would be more this year due to increased numbers travelling. This isn’t the case, it is due to the fact that they will be staying longer than on previous visits.
    • Financial Presentation from David Atkins – Some of the committee felt it was quite difficult to set budgets, however it was agreed that whoever organises an event would present a preliminary budget to which, after approval by the committee, they would try to adhere. If there are any subsequent problems they would then refer back to the committee.

  3. Treasurers Report

    • Bank accounts are healthy, although more fundraising would be helpful – see below.
    • Bank Signatories – Barbara Cowell proposed that David Brunt was added to the signatory list, seconded by Marina Richards. David Brunt will be added and Bernard Squire’s name will be taken off. Marina to action.

  4. Visite de Gravenchon 2018
    • 30th May – 3rd June. An early start on the Wednesday, returning late on Sunday night. Timings to be confirmed.
    • Balance due by 14th March. Adults £125, Children £60. Katrina will send an email to all members.
    • Strode College have said members can leave their cars in their car park – Katrina to confirm.
    • One French family (Mum, Dad and two girls aged 10 et 15) are looking for a family to host. If you know of anyone please let one of the committee members know a.s.a.p.

  5. Visite de Isny 2018
    • Visitors will be here for 7 days/6 nights and will be picked up from Heathrow Airport. They will visit Windsor on the way to Street and two day trips will be organised, one to the seaside and one to Bristol. There will also be some local activities.
    • Barbara has estimated £2600-£3000 to cover costs.
    • Itinerary and detailed costings will be available at the next meeting.

  6. Visitors Accommodation with Non-Members
    • The choir/band from Isny are no longer coming with the group so no other accommodation will be needed.

  7. Website and Facebook
    • Both being kept up to date.

  8. Fundraising
    • It is hoped that we will have an afternoon Strawberry Tea and a Cheese and Wine evening – David will check with the hosts and confirm at the next meeting.
    • Events planned so far this year:
    • June – Strawberry Tea
    • 1st September – Merriman Park Fun Day
    • 7th December – Street Christmas Cracker
    • Reg suggested that an event with Glastonbury Male Voice Choir could be arranged next year. Date, venue etc. to be decided.
    • If any members have any ideas for fundraising events please let one of the committee members know.

  9. Loterie
    Winners this month:
    1st Prize Avril Berry
    2nd Prize David Brunt
    3rd Prize Sam Richards

  10. AOB
    There was no other business and the meeting was closed.
    Date of next meeting – Wednesday 7th March 2018