Minutes June 2021

Minutes of the committee meeting held via Zoom.

Wednesday 23RD Juin 2021. La réunion a commencé à 7.30 pm.



  1. Welcome and apologies for absence:


ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman) TW, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA


EXCUSES: Marina Richards, Claire Axten, Cages Butler, Sally Bois, Paul Badman


  1. Minutes of the meeting held on 26e Mai 2021:


DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda:


Reg has said that he is happy for his Isny print to be displayed in the Street Parish rooms and will drop it over to them.


  1. Chairman’s Report:


New plaque for tree in Merriman Parkdate to place: No date for this as yet but should be within the next few weeks.

The Plaque outside Grinters has not been moved yet but DA will go into Grinters to let them know someone will be removing it very soon, he will thank them at the same time.


  1. Secretary’s Report:


JK received an email from Jenny Marshfield the assistant clerk at Street Parish Council, asking her to share a survey targeted at Street residents about future grants. The committee will take a look at the survey and discuss before sending it to members.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £7399.79

Deposit account balance £8058.98


Grant Application to Street Parish Council 2022: A grant application form for 2022 has been received which needs to be in by Aug 2021. TW proposed that we should apply. BF agreed with the proviso that the trips in 2022 go ahead which are important after the last two years, if the trips aren’t able to go ahead then perhaps we shouldn’t take it. DA stated that the last grant was given to the association with the view of being able to give a bursary to new members visiting either France or Germany for the first time, this will hopefully be in 2022. TW et PF suggested applying for the grant on previous experience of what we would like to use the money for. TW suggested a provisional application as things are so uncertain at the moment. BF stated that perhaps we have not used the previous grant yet. DA felt that it would be difficult to justify applying for the grant. We have received a grant and not yet spent it and due to the circumstances we cannot be sure that we will spend it in 2022. The fact we have a large sum of money in the reserves account needs to be justified to ourselves before we can justify it to others. There has been a lot of change within the parish councillors in recent times and there is a lot more scrutiny in giving grants. FK seconded the motion to hold off applying for the grant as we have not spent the previous one and have reserves. DA will draft a reply and send it to the committee to read before sending.


  1. Membership & Member’s Welfare:


DA has received an email from Claire Axten. She is standing down from the committee but will continue to twin. BF had spoken with Claire and can confirm that she will be very happy to still help with the smaller Isny committee when arranging exchanges. Gabbie Butler has also expressed that she is unable to attend committee meetings and DA will contact her to follow up.

We need at least a couple more members to join the committee. As stated in the constitution at least 8 committee members must be present at the meeting to be able to make decisions. If any of our members would be interested in joining the committee or finding out more please could you contact either DA or JK.


  1. Visits:


Second Zoom with Isny: BF has emailed Isny with dates when DA is available and has proposed a zoom in July. She is waiting to hear back from Isny with dates they are available. BF has received an email from Isny as a paper would like to do a report on twinning and the covid situation. BF checked with the committee about things that should be included, suggestions from the committee were that schools and colleges are open and the Street market in now open again. JK gave some perspective from working in a local doctor’s surgery i.e.masks are still having to be worn and precautions taken with regards to the new variant. Lateral flow tests are available free of charge from pharmacies and a lot of people are getting their vaccines including a good uptake from the younger generation.


  1. Fundraising and Events. 29e July Street market stall booked:


DA asked for committee members views on whether we should go ahead with the market stall. FK said that if the market is open then yes, we should go ahead and TW seconded this motion. DA asked for a committee member to offer to own this as an email will need to be sent to members and a rota organised. Unfortunately no one felt able to organise this fundraiser. BF agreed to write the email to find out how many members would be able to help to see if it is viable to go ahead. FK stated that he has the tables for the event and offered to set up the gazebo which is usually borrowed from the Parish Council. CA stated that the very end stall outside the post office is a good spot for unloading and loading as you can drive easily to it.

Subsequent to the meeting BF agreed to “leadthe bric a brac stall subject to there being sufficient members to help on the stall and a location for unsold items to be stored or a suitable recipient found for them.


FK said that if Merriman goes ahead as planned, we need to start collecting screw top wine bottles. We have 35 bottles of wine in stock but no empty bottles. DA is unsure whether he can get wine from France in time this year. JK will send out an email requesting empty screw top wine bottles and donations of bottles of wine.


  1. Site & Facebook:


Video from ND de Gravenchon: The video is now on the website. Sharon has emailed her thanks to everyone for making this possible with special thanks to Ben Atkins.


  1. Publicity:


UpdateStar Plaque from Street Parish Council: To be discussed at the next committee meeting.


  1. Loterie:


Congratulations to the winners of the June lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.30 Cameron Richards

2e Prize no.6 Kay Strain

3RD Prize no.10 will be gifted to Oxfam


  1. AOB: None


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting. He is happy to continue with zoom for the July meeting, agreed by TW and the committee.



Meeting Closed at 8.20pm

Date of next meeting: Wednesday 28e July at 7.30pm

To be held via Zoom.



Minutes May 2021


Minutes of the committee meeting held via Zoom.

Wednesday 26e Mai 2021. La réunion a commencé à 7.30 pm.



  1. Welcome and apologies for absence:


ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Kay Strain KS


EXCUSES: Claire Axten, Cages Butler, Sally Wood and Paul Badman


  1. Minutes of the meeting held on 28e Avril 2021: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Nothing to report


  1. Secretary’s Report: Sharon had sent a video to JK to share on the Twinning Website. Unfortunately we did not get permission to include 3 photos of Brookside school children and so the video will need to be edited and the music resynced. Patrice who created the video is not available to edit it. JK asked is anyone knew how to do this.

DA will ask his son who may be able to do this for us.


  1. Treasurer’s Report: MR stated that the financial report now reflects the membership payments being carried over. We have received the Parish Council grant of £1000. DA has acknowledged receipt with a reply to the Parish Council that Autumn will be the earliest we can use it to promote Twinning. When we are fully up and running again DA said the committee will be looking at the amount the association has in its reserves.


Please see the financial report at the end of the minutes.


Current account balance £7434.79

Deposit account balance £8058.92


  1. Membership & Member’s Welfare: FK informed the committee that whilst in Merriman Park he had seen a bench in memory of William Berry. It is in a lovely position near to the twinning tree.


  1. Visits:


Zoom with Gravenchon: Many members have said how much they enjoyed the evening. Sharon has given feedback from France that everyone thought it went really well, they enjoyed it and look forward to doing another one in the Autumn. JK has put photos of the event on Facebook.


Second Zoom with Isny: No reply from Veronica yet


FK reported that he had read information on GOV.UK about the proposed new rules for travelling to Europe. These include proof of accommodation, if you’re staying in a hotel then that’s easy but if it is at a private residence, such as when we twin, the host family need to apply for a statement from their local government stating their intention to host usthey then send a copy to us for us to show officials as we enter France. The proposed cost to them is 30 euros per family. The same will apply for going to Germany at a cost of 29 Euros per family.

Our passports will need to have at least 6 months of validity left for travel.

From mid to late 2022 we will also need to apply for an ETIAS. This is an EU wide initiative which is basically pre-checking individuals travelling to the EU for possible criminal records and terrorist activities! The cost to us will be 7 euros (under 18’s and over 70’s free) and an ETIAS will last 3 years or up to when your passport expires.

Up until Oct 2021 the French will be able to continue to use their identity cards to travel to England but after that they may need to get a passport.

Not all of this has been finalised yet but DA agreed that we will need to make sure that everyone travelling has the correct documentation and there will be extra administration for the mini committees when organising travel.


  1. Fundraising and Events:


Pitch at Street’s Thursday Market 29e July requested. TW checked that this is in the school holidays which DA confirmed that it is. BF said that she knew of a village bric a brac that had been advertised on social media. There were suggestions of holding a bric a brac in a larger space where other people could also have stalls and would enable more money to be raised. A couple villages have held similar events where the gardens doing a stall are plotted on a map. To be discussed again.


  1. Site & Facebook: JK stated that Germany have recently celebrated Mother and Fathers Days which she posted on Facebook. This had lots of likes from both sides of the water. Mother’s Day in France will be on 30e May and JK will do a post for this.

PF has posted the minutes onto the Website and has archived older minutes. He hasn’t looked into possibly increasing the storage limit yet.


  1. Publicity:


Update - Various plaques and items with Street Parish Council


DA suggested that it would be nice to have a get together in Merriman Park when the new plaque is set up by the tree.

The Parish Council have agreed for the twinning plaque outside of Grinters pet shop to be put onto the outside wall of the parish rooms. DA et PF will arrange this.

The Parish Council would like to put Reg Alfords Isny print in the Parish rooms. JK will contact Reg.

The twinning gifts are in a cabinet up the stairs in the newly furbished parish rooms.

The tapestry from the old library is hanging in one of the meeting rooms.


  1. Loterie: Congratulations to the winners of the May lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.26 David Atkins

2e Prize no.48 Martin Butler

3RD Prize no.14 Claire Brunt


  1. AOB: None


  1. Chairman’s Closing Remarks: DA asked for the committees thoughts on having a face to face committee meeting in June. TW thought it was a little early and MR et PF agreed. DA will arrange the June committee zoom meeting with the hope to meet up in July but this will be reviewed again at the next meeting.

DA closed the meeting by thanking everyone for attending.


Meeting Closed at 8.06pm

Date de la prochaine réunion: Wednesday 23RD June at 7.30pm

To be held via Zoom.




Minutes April 2021


Minutes of the committee meeting held via Zoom.

Wednesday 28e Avril 2021. La réunion a commencé à 7.30 pm.



  1. Welcome and apologies for absence:


ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Bois SW and David Brunt


EXCUSES: Gabbie Butler, Paul Badman and Kay Strain


  1. Minutes of the meeting held on 24e Mars 2021:


DA checked that everyone had read the minutes from the previous meeting and it was agreed by a show of hands that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


DA stated that it was felt that the association gave Trevor Skinner an appropriate send off and thanked all the members that attended. He sent a sympathy card and flowers on behalf of the association. Thank you to both BF et JK for contacting Isny and Gravenchon about Trevor’s passing.


  1. Secretary’s Report: None


  1. Treasurer’s Report:


The financial report was circulated before the meeting and it is attached to the end of the minutes. TW questioned the inclusion of the £50 payment to the accountant on the recent financial report. MR clarified that is was paid in Oct 2020 and so it will show in the 2021 expenditure.

FW asked if the membership fees should be split as some are donations and some will be carried over to next year’s membership fees. DA said this was a valid point from an accounting perspective. Some of the total isn’t this year’s income but will come into next year’s accounting. DA et MR will look at this and adjust the figures so it shows a true picture

Current account balance £6469.79

Deposit account balance £8058.85


  1. Membership & Member’s Welfare:


David Brunt stated that membership appears to be lower than it used to be, still have the age old problem of local people not knowing we exist or what we do. He acknowledged that there is not much we can do at this current time but he felt there is no definitive description of what we do or stand for as an organisation. DA responded by saying that when we applied for the Parish Council grant it was partly so as we can produce a leaflet to give to people and schools but this will be done when the environment is suitable i.e. not during the pandemic. The website is currently being updated and does state what we do and why we exist but people do need to know we exist so as they look at the website. We are due to get the grant by the end of April and then we can move ahead with publicity.


  1. Visits:


Zoom with Gravenchon: Both DA et JK are talking with Sharon to arrange this. Some have decided not to take part but people are still encouraged to join and listen with no pressure to talk. JK will wait for an update from Sharon before sending out an email to confirm families so as possible dates can be looked at.


Second Zoom with Isny: after we know what the Gravenchon Zoom date is then BF will contact Isny to arrange a date for the Isny Zoom.


  1. Fundraising and Events:


Request pitch at Thursday Market in July? TW asked if there is any bric a brac? BF said yes there is and she proposed that we wait until the summer holidays as even though the market is picking up it isn’t busy at the moment. It was agreed that DA will send an email to ask for a pitch in a few monthstime.

Once things have calmed down DA suggested a get together, perhaps a picnic in the park so as people can meet up and socialise again in the fresh air. SW agreed this was a good idea.

David Brunt asked for update on Merriman Park. DA confirmed that it will go ahead as long as nothing changes in the upcoming months as to the pandemic. David Brunt proposed we have our stall there again and this was agreed.


  1. Site & Facebook :


PF stated that he and DA have looked at the website and tidied it up. PF realised that we are well over our allowance of storage so we can either reduce or archive some items or pay for more space. There is now a Minute Archive section to click on which takes you to a link in google drive and some minutes have been moved over. If people become happy to click on the link then perhaps some photos can be moved there as well as it would be a shame to remove them as it is fun to reminisce. He asked if we could all take a look and give feedback to see if easy to use. DA thanked PF for what he has done and stated that he had taken a look and it is easy to use.

All the links are now updated and correct with the Gravenchon and Isny Websites.

JK stated that recently on the twinning Facebook page there was a memory from 4yrs ago when our tree was planted. She reposted it along with an updated photo of the tree and said that the tree looks very healthy with lots of buds on it.


  1. Publicity:


Plaque by tree in Merriman Park: DA has not ordered this yet but has the stake ready to attach it which cost the association £5.


Plaque on wall of Grinters in High Street: DA took a look at it and photos were circulated. PF has offered help to refurbish it whether it can be done in situ or whether it needs to come off the wall, there won’t be any costs involved.

SW went to see the plaque and said that she had forgotten it was there as it is not in a very prominent position and easy to miss on the side of the building. David Brunt stated that originally it was on the front of Living Homes but when they refurbished they didn’t want it there and Grinters was the only place available and kind enough to allow it to be attached to their wall. It was suggested that the council offices could now be an option. DA offered to ask a parish councillor and David Brunt reminded us to thank Grinters for accommodating it for this time.

DA asked if anyone had known what had happened to the tiles that were made in Gravenchon and presented on a plaque to the Parish Council during their last visit to Street. DA offered to also ask about this and to find out what possible plans there are for them.


  1. Loterie:


Congratulations to the winners of the April lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.23 Peter Fry

2e Prize no.57 Danniela Della Valle

3RD Prize no.4 Gill Davey


TW stated that he has emailed Kay Strain about the possibility of her taking over the lottery but had not heard back from Kay as yet.


  1. AOB:


Reg Alford has said that he has a framed print 20x14in of the 18e century Isny original presented to him when he travelled to Isny. He wonders if Street Twinning would like it, maybe to display with the other items given to the Parish Council or auction or raffle it. SW stated that she was given a similar one as a personal gift like Reg.

TW asked if the Parish Council still have all the items that were given to them by the twinning towns? DA suggested that perhaps it would be an idea to possibly offer the print to the parish council. He offered to ask about the print and the gifts when he speaks with the Parish Council about the plaque. This was agreed by the committee. David Brunt mentioned that a large tapestry from Gravenchon used to hang in the old library and wondered what had happened to it. He said that it was given to the Council many years ago and before his time with the association. DA is happy to ask about this as well.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting and for continuing to support the association. The May meeting might be the last virtual meeting and then DA is hoping that perhaps we might be able to meet in person.


Meeting Closed at 8.22pm

Date of next meeting: Wednesday 26e Mai 2021 at 7.30pm

To be held via Zoom.


Minutes March 2021

Minutes of the committee meeting held via Zoom.

Wednesday 24e Mars 2021. La réunion a commencé à 7.30 pm.



  1. Welcome and apologies for absence:


ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman) TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Claire Axten Cl.A, Francis Knight FK, Catherine Atkins CA, Paul Badman PB, Tina Della Valle


EXCUSES: Kay Strain, Cages Butler, Sally Bois, Barbara and Peter Fry


  1. Minutes of the meeting held on 24e Février 2021:


DA checked that everyone had read the minutes from the previous meeting and asked if they were a true record. Proposed by MR and seconded by TW. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


Trevor Skinner was a valued and very much liked member of the Street Twinning Committee and passed away on Monday. A few moments of silence were then held to reflect.


  1. Secretary’s Report:


Cllr Simon Carswell has offered to follow up the request for a road named Isny. Cllr Peter Goater has stepped down from the Parish Council and had been dealing with our request up until this point.

Tina Della Valle thanked JK et DA for keeping everyone up to date during the pandemic.


  1. Treasurer’s Report: Nothing to report. Please see the financial report at the end of the minutes.


Current account balance £6544.04

Deposit account balance £8058.78


  1. Membership & Member’s Welfare:


DA said a few words about Trevor, he was very likable and so cheerful and positive. Always came up with ideas and genuinely a good man. DA will send a card on behalf of the association. JK will pass on the messages of condolences which she has received from members to Sheila James. FK asked if we should let France and Germany know. It was agreed that JK will email Sharon in Gravenchon and DA will ask Barbara Fry to let Veronica know in Isny.

JK said that she had received a reply from most members about membership payments. 39 members have donated their payments to the Association out of 62 members.


  1. Visits


Zoom with Gravenchon: JK had received positive feedback and 21 members would like to take part, 12 households. DA will book it once a date has been agreed and will probably be held by Zoom. TW asked if there was a provisional date, DA said not at the moment, but he will look into it. JK will email Sharon with the list of names interested and will ask Sharon if she could suggest some dates. It was agreed by members present at the meeting to arrange this for after Easter. DA gave an update on France including that the curfew is 7pm to 6am with some extra restrictions recently added, non-essential shops closed, and the French are banned from going abroad. Exercise is permitted up to 10k from home and people need certificates if going further or going out during curfew.


Second Zoom with Isny: DA will catch up with Barbara Fry for an update.


  1. Fundraising and Events:


A second Zoom Social? JK reported that she had received no feedback from Members. DA stated that as no one has any ideas we will pass on this for now.


  1. Site & Facebook: JK Nothing to report about Facebook. Peter Fry was not present to comment on the Website, DA said he spoke with Peter before the meeting, and he will be updating it shortly.


  1. Publicity:


Plaque on Twinning tree in Merriman Park:


DA stated that the Association will receive a grant from the Parish Council around April for £1000. It was to go towards looking for new members, but it is not appropriate at the moment as we need to wait until we can link up with schools. We will need to thank the Parish Council when we receive it and at that time will mention that we will not be utilising it until nearer the end of the year.


DA said that the plaque on the Street Twinning tree in Merriman Park is looking worse for wear and it is difficult to read the inscription. He showed a photo of the plaque and then a photo of a plaque on a new tree in Merriman park. The new ones look nice and easy to read. They are made from light aluminium with a wooden backing, and they won’t tarnish. DA said the cost of one of these plaques to replace our old one would be £25. With a show of hands, it was agreed that this is a good idea and DA will look into getting a new one for our tree.

FK reminded the committee that at a previous Committee meeting the plaque outside of Grinters pet shop had been discussed as the wood around it was looking old, at the time it was suggested that this could possibly be repaired. DA asked if members would like to take a look at it and give feedback at next month’s meeting.


  1. Loterie:


Congratulations to the winners of the March lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.63 Veronica Brunt £20

2e Prize no.7 Daniela Della Valle £10

3RD Prize no.20 Claire Axten £5


  1. AOB: TW asked if the committee would be sending flowers to Sheila James along with the card from the association. Tina Della Valle agreed that this would be a lovely gesture. It was agreed by the committee and DA will arrange.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting and special thanks to Tina for joining us.


Meeting Closed at 8.03pm

Date of next meeting: Wednesday 28e April at 7.30pm

To be held via Zoom.



Minutes February 2021

Minutes of the committee meeting held via Zoom.

Wednesday 24th February 2021. La réunion a commencé à 7.30 pm.


  1. Welcome and apologies for absence: ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF Francis Knight FK, Cages Butler, Catherine Atkins. Paul Badman, Kay Strain.


EXCUSES: Claire Axten, Sally Bois, Trevor Skinner


  1. Minutes of the meeting held on 27e Janvier 2021: DA asked if everyone had read the minutes and asked if they were a true record. Proposed by BF and seconded by FK that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: DA nothing to report


  1. Secretary’s Report: JK Received an email from a lady recently moved to Wells looking for someone to correspond with in French, German or Spanish. She used to belong to a twinning group so it’s great that she found our twinning email. JK responded and sent her details to Shirley Gunter who was happy to forward the ladies details onto her French speaking U3A group and the other U3A language groups.


  1. Treasurer’s Report: MR nothing to report. Please see the financial report at the end of the minutes

Current account balance £6534.04

Deposit account balance £8058.72


  1. Membership & Member’s Welfare: Maureen and John Parfitt informed JK that they will no longer be able to host. JK will continue to send them the minutes up until and including the AGM and then they will become supporters of the association as they would like to be kept informed.

JK reported that 32 have donated their membership payments for this year to the association, 3 will carry over their payment for next year, 2 will wait until the AGM and pay then, no response from 21 members.

JK offered to send a letter to the non-responders as some members might not be checking their emails at the moment. BF suggested that a reminder email be sent to the members that have paid but not responded and this was agreed by the committee. JK will send the emails.

Sheila had sent an email to update everyone on Trevor. He is now home and receiving excellent care from the Palliative Care team. Sheila said that everyone’s thoughts and prayers are much appreciated.


  1. Update on visits 2021: DA reported that it has been agreed with Gravenchon and Isny that due to the present Coronavirus situation there will be no twinning exchanges taking place during 2021. BF stated that Veronica in Isny is very keen for a Zoom social to take place again. JK reported that Sharon in France has said that it will be a great idea to hold a Zoom or similar meeting at some point in the near future, France do not use Zoom so much but she uses it so knows how it works. On the request of Sharon JK is to send an email to the Gravenchon twinners to gauge who would like to take part in an online meeting so as Sharon can liaise with their hosts.

DA reported that Sharon had sent an update from Gravenchon saying that in their general area they have not been too badly affected. They have a curfew of 6pm. They are not allowed to travel outside of their area and it is a complete lockdown at weekends. Their vaccination programme has begun and the government have said that adults wanting the vaccine will be able to have it by the end of August.

DA stated that April half term 2022 could be a possibility to travel to Gravenchon but no plans will be made until nearer the time.


  1. Future Fundraising and Events: JK reported that she had received an email from The Meriman Park Community Group stating that Coronavirus Pandemic restrictions allowing, they intend to go ahead with the 2021 Merriman Park Fun Day sur Saturday 4th September 2021. This is great news as it is one of our biggest fundraising events.

DA suggested a Zoom social with the theme of talk about a memorable twinning experience with pictures if possible. JK will send an email to members to see what they think and to see if anyone else has any ideas for a social.


  1. Site & Facebook : JK nothing to report for Facebook. PF stated that last month’s minutes are on the website. DA thanked committee members that had given feedback to the draft for the website page. There are a couple of updates to do so DA will discuss this with PF. FK had suggested to add the links to Gravenchon and Isny’s Web pages. DA is happy to do this and in looking into it he discovered that Gravenchon’s Website displays the link to wrong website and he has informed Sharon.


  1. Publicity: DA nothing to report


  1. Loterie: Congratulations to the winners of the February lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.31 Jackie Rawlings

2e Prize no.83 Avril Berry

3RD Prize no.5 Claire Axten


  1. AOB: TW asked if the draft for the front website page had been agreed by the committee? DA stated that it had been accepted by default as all committee members had been circulated for comments and those who replied were in favour.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.


Meeting Closed at 8.00pm

Date of next meeting: Wednesday 24th March at 7.30pm To be held via Zoom.



Minutes January 2021

Minutes of the committee meeting held via Zoom.

Wednesday 27e Janvier 2021. La réunion a commencé à 7.30 pm.


  1. Welcome and apologies for absence:


ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF, Claire Axten Cl.A, Francis Knight FK, Catherine Atkins CA, Sally Bois SW, and Simon Carswell.


EXCUSES: Trevor Skinner, Gabbie Butler and Kay Strain.


  1. Minutes of the meeting held on 25e Novembre 2020: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: The “Guidelines for event organisationwere circulated to committee members before the meeting. We will hopefully be able to put them to the test later in the year. Thank you to everyone who joined the zoom social on Wed 13e Jan. It was lovely to see people there that aren’t committee members and to share some lock down stories and connect with each other again.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Nothing to report. DA will be banking the cheques. Please see the financial report at the end of the minutes.


Current account balance £6493.04

Deposit account balance £8058.72


  1. Membership & Member’s Welfare: Sheila James had informed members of the committee that Trevor Skinner is unwell in hospital. SW informed the committee that Christine in Germany had contacted her to let us know that Jürgen is unwell. The committee send our best wishes to them all.

37 members have paid their membership so far and this includes a family with 2 under 18’s. This brings our total of membership to 39. This compares to 61 paid members last year plus 6 under 18’s.

The Well’s family are not re-joining twinning this year but they haven’t ruled out re-joining in the future. Doreen Nicolls has decided to step down from twinning after many, many years as a member. Susan Mackenzie has also decided to leave twinning, she had recently joined twinning and unfortunately never got to visit Gravenchon as she was due to visit for the first time in 2020, we wish them all well.


A discussion followed about membership payments and the views of the committee were;


Some members may have reduced income or other factors as to why they have not paid this year. There are still some outgoing costs but there is nothing happening for our members at the moment so why pay? It would be better to keep members rather than asking them to pay during these difficult times and then them deciding to leave. The Association values its members support and some members may wish to donate their membership fee to the association and pay again next year. Refunds were discussed. Payments could be carried over.


Cl.A proposed and TW agreed for JK to send out an email to all members to inform them of the decisions made by the committee;


All Members will be asked whether they would like to donate their membership payment this year to the association. Members who have paid can chose to donate or carry it forward to cover next year’s membership. Members who have not yet paid and do not wish to make a donation will still be seen as members and can wait until membership is due again in October 2021. There will be no refunds of membership already paid.

  1. Update on visits 2021: Many members have emailed the twinning association giving their support to the decisions that have been made by Street, Gravenchon and Isny to postpone any trips and organisation until the current situation is clearer.


  1. To ND de Gravenchon: DA has had discussions with Sharon and Dede and it was agreed to hold off deciding any dates for the moment. Discussions will continue. An update on France is that there has been a national curfew but schools are still open.

  2. From Isny: They had February as a cut off time to make travel plans. The lockdown in Germany has been extended to mid-February and schools are closed. People are currently not allowed to travel from Germany for holidays.

BF will ask if Isny will still be looking at making a decision in February as we don’t want them to make the decision that they are happy to travel over but we have not yet contacted our members to see if they can host.


  1. Future Fundraising and Events: It was agreed by all who took part in the zoom social evening that it was a very pleasant evening. It was suggested to advertise it more next time to try to encourage more non committee members to take part.

It was suggested that we hold another international zoom event as the Isny one had gone so well. DA has previously discussed this with Sharon in Gravenchon and it is work in progress to try and arrange this. Isny are keen for another zoom social to take place.

It was suggested that we organise something other than a zoom quiz and any ideas would be gratefully received.

We will look towards another zoom meeting in Feb or early March.


  1. Site & Facebook: Nothing to report for Facebook.


JK stated that due to her request to email the monthly minutes to a family who recently left twinning, but who would like to stay in the loop, being declined last month by the committee it raised the question are we happy for the minutes to be on the Website for the general public to read? She expressed concern that there may be details that could be seen as inappropriate for public knowledge, especially member’s welfare. A discussion followed with the following thoughts;


With the minutes being on the Website anyone can access them, this enables supporters, such as the family JK mentioned, to see what’s happening each month i.e. fundraising events etc. without having to be sent the minutes by email. The minutes show intention for future visits enabling people to see when and where we are thinking of doing twinning exchanges. It is somewhere to look back at the minutes and forms a historical record. PF stated that at the moment he doesn’t include the financial figures and offered to redact any sensitive and personal information in the minutes before putting them on the Website. The minutes show that something is going on each month even through lockdown. If the minutes weren’t shown on the Website then it would be someone’s responsibility to update the Website each month which would be time consuming.


It was questioned whether or not the financial details should be included on the Website minutes. Views on this were;


It is a way of protection for the Association to be open about its finances.

The need for Street Twinning to have a Website was then discussed. Views on this were;


Not everyone has Facebook and if someone were to put Street and the word twinning into google or a similar search engine it would bring up our Website for anyone who is interested in Twinning. It gives transparency of the group and gives contact details and shows the group is still active.


It was agreed by a show of hands to continue with the Website and to continue putting the minutes onto it. To empower PF to edit the minutes when appropriate and put the financial statement of the AGM onto the Website and the monthly bank balances.

DA will propose a draft of a new statement for the front page of the Website.


  1. Publicity: DA sent a press release to the Basis magazine for the February/May addition.


  1. Loterie: TW will continue with the lottery until meetings resume as normal, then Kay Strain will take over. Response this year has been very good and thanks to everyone who has bought numbers. Last year 70 numbers were sold and this year 88, there are only 90 tiles so almost a full house!

It was agreed by the committee at this stage not to increase the prizes. It is a slow year for fundraising and it was agreed that the profit will be seen as fundraising for the association.

It was asked why people have not been informed of their numbers or received any kind of receipt. JK offered as membership secretary to send out individual receipts if TW gave her the information as she has all the membersemails. She does not have emails for non-members though and MR asked if non-members win how does she pays them as she has no contact details for them. It was suggested that on the lottery form non-members could give the name of their contact within the twinning. TW assured the committee that payments do get to the right people as he knows who the contacts are.

It was agreed that when JK sends out the minutes in the email she will state that if people would like to know their lottery numbers or numbers for their friends and family, to please contact TW directly tom.winn@virgin.net.

It was suggested that in the future an email address would be helpful for anyone buying a lottery number. It was suggested that any changes wait until Kay takes it over.


Congratulations to the winners of the January lottery draw. During the zoom meeting winning numbers were drawn by Kay Winn and read out by TW.


1st Prize no.71 Ben Atkins

2e Prize no.79 Shirley Gunter

3RD Prize no.17 Kay Winn


  1. AOB: None


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the zoom meeting and special thanks to Simon Carswell who is one of the Street Parish Council contacts to Street Twinning.


Meeting Closed at 8.59pm

Date of next meeting: Wednesday 24e Février at 7.30pm

To be held via Zoom.



Minutes November 2020

Minutes of the committee meeting held via Zoom.

Wednesday 25th November 2020. The meeting started at 7.30pm.

 

1.      Welcome and apologies for absence:

 

ACTUELLE: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Chevalier (secrétaire) JK, Peter Fry PF, Barbara Fry BF, Trevor Skinner TS, Francis Knight FK, Cages Butler GB, Catherine Atkins CA, Kay Strain KS, Paul Badman PB

 

EXCUSES: Sally Wood and Claire Axten

 

2.      Minutes of the meeting held on 23RD Septembre 2020: TW proposed that the minutes were correct and seconded by TS. All agreed and the minutes will be signed at a later date.

 

3.      Matters arising not on Agenda - Guidelines for Event Organisation: This will not include risk assessments for foreign travel as our insurance only covers the UK. DA will re issue the guidelines and it will become a working document.

 

4.      Chairman’s Report: DA thanked everyone who made the AGM happen and also thanked everyone who participated.

 

5.      Secretary’s Report: JK sent an email to Cllr. Goater to follow up the request for a road named after Isny. In the email it stated that there had been a suggestion from a member for the road to be around trees and to be named an Avenue. Cllr. Goater replied that he will keep reminding developers on all major building developments going through planning permissions but informed us that there has been a delay.

 

6.      Treasurer’s Report: Please see the financial report at the end of the minutes. MR thanked members for their membership and lottery payments. JK has handed over all the cheques to MR et KS offered to collect the cheques and bank them which was agreed by the committee. A reminder that when making a BACS payments please change the reference so as it states what the payment is for.

 

Current and deposit account balances were provided.

 

7.      Membership & Member’s Welfare: JK thanked the members who have sent in their membership forms. Sadly Susan Mackenzie, one of our new members who had hoped to visit Gravenchon this year, will not be re-joining Twinning. The Wells family have also said that they will not be re-joining this year. It was agreed to put the Wells family on the supporters list and keep them in the loop with the hope that they may return.

35 members have renewed their membership (including two children) and receipts have been sent for all membership payments received.

 

8.      Visits in 2021:

 

GRAVENCHON: The visit was discussed and it was felt by many committee members that the proposed dates of Wed 5e to Sunday 9e of April 2021 would be too soon to travel abroad. It was agreed that DA will contact Sharon in France and suggest the 2e option of the later date Wed 2e to Sunday 6e Juin. This later date would give members more time to make a decision as planning wouldn’t need to start until possibly April. Travel at this time of year may be more expensive than the proposed April date but we would possibly have more members happy to travel. France will not be reviewing its lock down until Jan 20e including their restaurants and bars and so this later date will also give the French Twinning committee more time for making arrangements for hosting.

DA suggested a Zoom meeting with Gravenchon as the Isny meeting had gone so well. He will suggest this to Sharon.

 

ISNY: BF, TS and Wolfgang had dealt with the technical side of the zoom meeting very well. Wolfgang had given some lessons on zoom as many of their members hadn’t used it before. He suggested that a half yearly zoom meeting between visits would be good as it had gone so well. BF had received some lovely thank you emails from Isny for the greeting cards that were sent to all the families that had been due to travel over to England this year.

The Isny committee have informed us that they will need to make a decision in February as to whether they travel to England next year. This seems very early but hopefully we will all have good news by then in regards to the virus. With this in mind it was agreed that we will need to be contacting our members late January or early February to see who would like to host so as Isny can start making plans. BF will send JK the information about hosting Isny so as all members can be contacted. The proposed visit will take place during the first week in August but exact dates have not been agreed as yet.

Veronica, in Isny, has said that the plans for a road to be named after Street are going ahead.

 

9.      Fundraising and Events: DA informed the committee that he had cancelled the bric a brac stall for the 3RD Dec at the Street Market. It was agreed by the committee that it would be too soon to hold one this year and it will be re arranged for next year.

 

10. Site & Facebook: PF has updated the website with the AGM minutes and JK has posted on Facebook the lottery results and photos from the AGM and the zoom meeting with Isny.

 

11. Publicity: Claire Axten had suggested an article for Basis and DA has started a draft for the January addition. JK will send him the photos from the Isny zoom meeting.

 

12. Loterie: Congratulations to the winners of the November lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.

 

1st Prize no.29 Milly Baily

2e Prize no.58 Kay Winn

3RD Prize no.34 Alison Rowton

 

TW reported that 8 people have bought 28 tickets so far. There is a need for more lottery tickets to be sold to enable the prize money to stay the same. KS offered to take over the lottery as TW had previously stated that he would like to stand down. DA thanked KS for stepping forward.

A reminder that all correspondence for the lottery needs to be sent to Tom until Kay officially takes over. He needs to have signed copies of the lottery forms so as there is evidence for the numbers sold. The wording on the form will be changed ready for next time so as this is clearly stated.

As there is no committee meeting in December it was decided that Tom and Kay Winn will draw the numbers on 23RD Dec. TW will then email the results to JK so as she can send out the results to all the Twinning members.

 

13. AOB:

 

FK reminded committee members to use WhatsApp as it is easier to follow the thread of a conversation rather than using email.

 

MR suggested a Christmas Zoom Quiz as there will be no Christmas meal this year. FK said that he had taken part in zoom quizzes during lock down and people had shared the load of thinking up quiz questions which had worked very well. TS said he has a quiz ready and it was suggested that five rounds of five questions would be long enough for a zoom meeting. This would be open to all members. It was felt by the majority of the committee that it shouldn’t be a fund raiser but more of a friendly get together at Christmas or in the New Year. The committee will use WhatsApp to arrange a date and then the members will be invited and given the Zoom details. CA suggested that a different theme other than Christmas would be appropriate if it is in the New Year.

 

GB et KS, who had not been able to attend the AGM, stated that they are both happy to continue as committee members. There are a total of 14 committee members.

 

14. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting and TS or arranging Zoom. There won’t be another meeting until next year and so season’s greetings to all and have a safe New Year.

 

Meeting Closed at 8.25pm

Date de la prochaine réunion: Wednesday 27th Janvier 2021 at 7.30pm

To be held via Zoom.

 

Minutes of the AGM – Octobre 2020

Minutes of the Annual General Meeting held via Zoom.

Saturday 31st Octobre 2020. La réunion a commencé à 2.30 pm.

 

1.      ACTUELLE: David (DA) and Catherine Atkins, Tom Winn, Marina Richards, Jacqui and Francis Knight, Peter and Barbara Fry, Claire Axten, Trevor Skinner, Sally Bois, David and Veronica Brunt, David and Hilary Mozley, Yvette Carver, Shirley Gunter, Gill Davey, Avril Berry and Mark Lewis.

 

EXCUSES: Paul Badman, Tina and Tony Della Valle, Kay Winn and Jenny Lewis. Kay Strain sent a message during the meeting which was not picked up until after, stating she couldn’t hear us so unfortunately had to leave the meeting.

 

2.      Minutes and any matters arising of last AGM held on 23RD Octobre 2019:

DA welcomed everyone to the meeting and checked that they had read the minutes from the previous AGM and that they were a true record. Trevor proposed that the minutes were correct and Tom seconded. A unanimous wave of hands from members present showed we were all in agreement. No matters arising.

 

3.      Chairman’s Report: (A copy of the report was sent to all members in the week of the meeting)

David checked that everyone had received a copy of his report. In summary he said that the cancelled trips were very disappointing and even though Covid has still not been resolved, the future is bright and our lives will change into an alternative routine. People will be looking for new safe ways to travel which may encourage new members to twinning. We had sadly not been able to do our usual fundraising stalls this summer but we had raised £1200 last year. He thanked everyone for giving him the opportunity to be chairman, it was a sometimes difficult year with new challenges but he has enjoyed it.

Barbara Fry proposed the acceptance of the report and Marina Richards seconded. Agreed with a wave of hands from members.

 

4.      Treasurer’s report and presentation and acceptance of the annual accounts: (A copy of the accounts was sent to all members in the week of the meeting)

Marina presented the accounts for the financial year to 31st Août 2020 as checked by the accountant.

 

Current account balance £5,349.81

Reserve account balance £8,058.38

 

Sally proposed to agree the accounts and Catherine seconded and a wave of hands showed the members present were in agreement.

Marina proposed for membership to stay at £15, seconded by David Brunt and a wave of hands carried the motion.

DA thanked Marina for all her help especially after going through such a personally tough year.

 

5.      Changes to the Constitution: (The proposal was sent to all members along with the 1st et 2e calling notices)

The committee proposed the following additions to item 7. MONEY AND ASSETS:

Sub-section n Discretionary Payments – Total unbudgeted expenditure of up to £100.00 in any month between Committee Meetings can be authorized by two of the Chairman, Secretary and Treasurer.

Sub-section o Direct Debit Card – The Treasurer is authorized to hold a Debit Card on behalf of and in the name of the Association to undertake payment of any approved expenditure.

 

Discretionary payments motion was seconded by David Mozley and carried by a wave of hands from members present.

Direct Debit Card motion was seconded by Gill Davey and carried by a wave of hands from members present.

Please find attached the updated Constitution.

 

6.      Voting to elect the Chairman:

DA asked if any members would like to request a ballot. No requests were received and so the voting by show of hands would proceed.

 

Once David had left the room Tom congratulated David Atkins on a good chairmanship over the past year and proposed to re-elect David as Chairman. Jacqui reported that no other nominations or votes against had been received by post of email and that the nominations she had received were in favour of David being re-elected.

Trevor seconded and the motion was carried by a wave of hands.

David re-entered the zoom meeting and was congratulated by Tom on being re-elected. David thanked the members and gave special thanks to Tom and appreciated his help and advice over the year.

David Atkins re-elected as Président

 

7.      Voting to elect Vice Chairman, Treasurer and Secretary:

Jacqui reported that no other nominations or votes against had been received by post of email and that the nominations she had received were in favour of the current Vice Chairman, Treasurer and Secretary being re-elected.

Before the vote took place the current Vice Chairman Tom Winn said that he felt he should stand down due to his health but with the present situation and there not being much to do he feels happy to stay in the position until someone stands forward.

The candidates left the room and a vote was carried out by a show of hands. The motion was carried and the three candidates re-entered the zoom meeting and congratulated on their re-election and they thanked everyone.

Tom Winn re-elected as Vice Chairman

Marina Richards re-elected as treasurer

Jacqui Chevalier re-elected as secrétaire

 

8.      Members are invited to volunteer to serve on the management committee with a target of at least 10 members:

Members volunteering to serve on the committee for the coming year are:

 

Francis Knight, Claire Axten, Sally Bois, Barbara and Peter Fry, Catherine Atkins, Paul Badman and Trevor Skinner.

Previous Committee members Gabbie Butler and Kay Strain who were not at the meeting will be approached to see if they would like to continue.

Anyone else who would like to join is very welcome; please contact either David or Jacqui.

 

9.      Loterie:

Tom stated that the lottery is one of the few fundraisers still able to go ahead and asks members to encourage family and friends to join. The lottery licence renewal is now due. It was agreed that Tom will pay the £20 and Marina will reimburse. Tom is happy to continue lottery for the time being until someone steps forward. Please let David, Tom or Jacqui know if you would be happy to step in.

 

October Lottery Winners:

1st no.13 Sandy Baird £20

2e no.55 David Mozley £10

3RD no.49 Lily Della Valle £5

 

10. AOB:

Gill Davey asked if there were any possible dates for visits or hosting next year. David stated that the plan is to visit Gravenchon from 7e à 11e April and host Isny during the week commencing the 2e Août. The agreement with both France and Germany was to maintain the same pattern of visits as we would have done this year. No organising will start for Gravenchon until the beginning of next year. Isny has a deadline of the end of February to start organising. There is no pressure for members to take part and we will do everything we can to delay payments of any kind.

Peter Fry thanked Jacqui for her help in keeping everyone updated and keeping the links going.

Sally Wood asked when people can pay for lottery. Tom answered by saying an invitation letter will go out shortly and the first new draw will take place at the January Committee meeting. There is no rush but Tom would like replies back before Christmas so as numbers can be allocated in plenty of time before the first draw.

Mark Lewis asked about the Road which has been requested to be named after Isny. Jacqui said that she has received a very positive email from Cllr. Peter Goater and they are waiting for planning permission to go ahead for a possible new housing estate in Street and an extension to the current Business Park by Sainsbury’s. Mark proposed that it would be a nice idea if the road had trees along or near it and if it could be called an avenue as this would be very fitting for Isny. Jacqui is happy to contact Cllr. Goater with this proposal.

 

DA thanked Trevor for hosting the zoom meeting and thanked Peter and Jacqui for helping to circulate the information for tonight’s AGM. He thanked everyone for attending.

 

Meeting Closed at 3.15pm

Date de la prochaine réunion: Novembre 25e 2020 at 7.30pm

To be held via Zoom