Minutes September 2021

Minutes of the committee meeting held via Zoom.

Wednesday 22nd September 2021. The meeting started at 4pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, Kay Strain KS and Simon Carswell


APOLOGIES: Marina Richards and Paul Badman


  1. Minutes of the meeting held on 25th August 2021: DA checked that everyone had read the minutes from the previous meeting and by a show of hands it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Welcome to parish councillor Simon Carswell.


Update from ND de Gravenchon re “Stars Plaque”: DA has spoken with Sharon in Gravenchon about the star plaque and she understands and is ok about it. She offered a replacement but DA thought that this was perhaps not the best idea as susceptible to vandalism if put outside the parish rooms and a bit too large to put inside. DA proposed to the committee that a framed picture of the plaque in France would be a nice and easier display for the parish council. PF and KS agreed and SW thought it would be a good representation of the plaque. DA will chat with Linda, the parish clerk, to discuss an appropriate size for a photo or print to be displayed inside.


  1. Secretary’s Report: Lots of interest at the Merriman Park Fun Day and JK has sent an email with all the relevant twinning information to a lady who filled in a show of interest form, not heard back as yet. Great news that a family of four will be joining both the Gravenchon and Isny twinning. JK will send the information about the family to Sharon in Gravenchon and BF will send it to Veronica so as families can be found to twin with them.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £7653.95

Deposit account balance £8059.19


  1. Membership & Member’s Welfare: DA Welcomed TW back, he said he is doing well.


  1. Visits: It is still too soon for anyone to say yes or no to dates or visits


  1. Fundraising and Events: Please see FK’s Merriman Park Fun Day report at the end of the minutes

BF thanked FK for the amount of work he put into it. DA reported that many stalls ran out of stock and that is was the most successful Merriman Park Fun Day to date. He liked that once we had sold out of bottles the information board was re positioned at the front of the stall and this looked very good and still drew people to the stall. DA thanked David Brunt for taking on all the lions items for him. Simon Carswell said that it was such a fantastic day and the best one yet. The benefit it gives to so many organisation in street, not only the Merriman Park fund raiser group. BF said how lovely it was to meet up with people again. She said to Simon how important it is to have these events for the community spirit. Simon agreed and will feed that back to the parish council.

The date has been set for the 3rd sept for next year’s event. There will be no Christmas Cracker.

  1. Website & Facebook : PF reported that he has put the August Minutes onto the Website. JK has put on FB lots of photos from the Merriman Park Fun Day and some videos.


  1. Publicity: DA asked KS to contact her friend at the paper to get an idea of the size and amount of words for the article. Then DA and JK will put something together.


  1. Lottery: Congratulations to the winners of the September lottery draw. TW and Kay Winn drew the winning lottery numbers during the zoom meeting. TW and KS have got together and everything is set up for KS to take over when TW stands down from it


1st Prize no.5 Claire Axten

2nd Prize no.16 Helen Phillips

3rd Prize no.50 Kay Winn


13. Annual General Meeting – Wednesday 20th October 2021 at 7pm

The committee had been sent a link to a hybrid meeting that DA had attended so as they could see how it sounded on Zoom. Everyone agreed that it looked and sounded good and it was agreed to go ahead with the hybrid of both a physical and zoom meeting for our AGM. The Crispin Community Centre, 4 Leigh Rd, Street BA16 0HA has been booked from 6.15pm to give the committee time to set up and the meeting will start at 7pm. DA stated that they have a Wi-Fi which is efficient and easy to use. SW, KS and CA volunteered to do teas, coffees and biscuits.


Plans for 2022 is on the AGM agenda which will give members a chance to voice their opinions. JK asked if DA could prepare a diary like before of dates when schools here, in Gravenchon and Isny are on school holidays to give everyone an idea of when the visits could possibly take place. Isny have shown interest in visiting us in the first week of Aug. BF will contact Veronica to get an update and JK will contact Sharon to see how confident they are about us visiting them next year. We can then feed this information back to the members at the AGM.


DA stated that the financial report might not be ready in time to go out with the 2nd calling notice as stated in the constitution but will probably be sent separately. Members will be able to vote by email and on the night. TW stated that he wont be standing again for Vice Chairman.


14. AOB: SW asked about the bric a brac. DA stated that we need some new items if we are

going to hold another one. If anyone has any bric a brac donations please let a committee member know. As the weather changes we can let people know on the day if necessary through WhatsApp if a stall won’t be going ahead. SW is happy to bring this up at the AGM in AOB as she thought it would be a nice idea to do one around Christmas time.


DA asked for feeling about meeting up for the November committee meeting. TW said things are very uncertain at the moment and DA suggested that perhaps a hybrid meeting would be suitable but we would need to think about an appropriate venue and this can be discussed nearer the time.


15. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting. Special

thanks to Simon for attending and both Simon and Andy Leafe, our contacts for the Parish Council, have been invited to the AGM.


Meeting Closed at 4.45pm

Date of next committee meeting: Wednesday 24th November at 7.30pm

VENUE TO BE ARRANGED



Minutes August 2021

Minutes of the committee meeting held via Zoom.

Wednesday 25th August 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, Kay Strain KS

APOLOGIES: Tom Winn, Marina Richards, Paul Badman


  1. Minutes of the meeting held on 28th July 2021: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


The new plaque is in place by the twinning tree in Merriman Park. Thank you to the 7 members that attended plus Peter Cole who placed the stake. The tree is looking really good.

The twinning plaque from outside Grinters is now fixed to the wall outside the Parish Rooms, thank you to PF.

The plaque of stars from Gravenchon had been damaged during the refurbishment of the Parish rooms last year. We only found this out when The Parish Council were asked where the plaque was this year. They stated that the plaque had been damaged beyond repair and so they had disposed of it. There have been exchanges of emails and the Parish Council have sent a letter to the mayor of Gravenchon to apologise. DA had hoped to see the letter first and for it to be sent to Sharon and not the Mayor. DA has tried to contact Sharon, but she is currently away from home.


  1. Secretary’s Report:


A lady from Catcott has contacted Street Twinning through email which she had obtained from our Website. Her son went on a school trip to Gravenchon with Catcott school in 2019 and became good friends with a French boy. Sadly, they had lost contact and so she asked if there was a way we could help her track him down. JK contacted Sharon who is now on the search for the French boy. The lady also showed interest in twinning, and they are a family of 4. JK has forwarded all the relevant twinning information to her.


  1. Treasurer’s Report: David Mozely has kindly donated his lottery winnings to the association.

Please see the financial report at the end of the minutes.


Current account balance £7357.06

Deposit account balance £8059.12


  1. Membership & Member’s Welfare: Tom Winn was admitted to hospital last week and is still there. He is in good spirits and will hopefully be home soon. DA will send a get will soon card from the association.


  1. Update on visits 2021:


Isny Zoom: PF, BF and SW all reported that this event went very well. There was a good number of members from both Isny and Street that took part and it was lovely to see everyone.


  1. Future Fundraising and Events:


  1. Bric a Brac: PF said that it was a very good day, and they took more money than they had expected. BF said that it was a lovely sociable atmosphere and members had enjoyed helping on the stall. SW suggested that we do another one. DA reported that we do have some stock left but perhaps we need some more really good items for a stall.


b) Merriman Park Fun Day: DA confirmed that we have the extra space for another gazebo. There has been a good number of empties and full bottles of wine donated but more are still needed to make this event a success. FK, DA, CA and JK had got together to look at the bric a brac stock to decide whether it would be worth doing a tombola on the day. It was decided that we didn’t have the appropriate items for this to work. With the extra gazebo there will now be room to do a Play Your Cards Right game which will be kindly lent to us by the Lions Club. David Brunt has kindly offered to lend us his gazebo and we will be borrowing the Lions Club gazebo as well.

FK proposed to the Association to buy a display board so as we can have this along with information on a table next to Play Your Cards Right. We will be doing presentations at schools when the time is right and so a display board would be very good to have for future fundraisers and promotional events such as Discover Your Community. FK has looked for appropriately sized boards with 3 panels so as to display photos of places we have travelled to in Isny, France and England. Each panel is 90 x 60 and the total cost would be £115. FK sent a photo to the Committee WhatsApp group so as they could discuss it further. PF thought this would be a good idea. DA said it was a good idea and suggested the money could come from the Parish Council Grant as this was intended to use for the promotion of Street Twinning. FK proposed and it was carried by the rest of the Committee.

FK asked SW if she could go to the scrap store to obtain some wrapping paper for the bottles which she is happy to do. Wrapping will take place on Wed 1st Sept from 7.30pm at the Knights house. The water will be re-wrapped at the back of the gazebo as we go. FK would like a team each hour with at least one person with the Sum Up App so as people can pay contactless. Another email will go out asking for help. The weather is looking good for the event.

  1. Website & Facebook: JK has posted about Merriman Park Fun Day and also posted photos of the Street plaque, Isny Zoom and Bric a Brac. PF has updated the coronavirus statement on the Website.


  1. Publicity: KS has spoken with her friend who has a new local paper. He is happy to put in a report from the Twinning. SW said that she knows him and said he likes nostalgia and JK said that she has old photos which could be sent along with new ones. DA and JK will put something together.


  1. Lottery: Congratulations to the winners of the August lottery draw. The numbers were drawn by Kay Winn and her neighbour as Tom is unwell.

1st Prize no.58 Tina Della Valle

2nd Prize no.24 Avril Berry

3rd Prize no.75 Sam Richards


  1. Annual General Meeting:


DA proposed the fourth Wed in October for the AGM which is the 27th. It was traditionally held on a Wed but in recent times it has been on a Saturday. BF pointed out that this is half term and so a new date of Wed 20th October at 7.00pm was agreed by the Committee. There followed a discussion whether it should be face to face or by Zoom. SW and JK felt happy for an actual meeting. DA said that the meeting needs to be inclusive and so to physically meet would be preferable but to also enable people to join by Zoom if they are not yet ready for social interaction. DA will try to do a Zoom when he attends a meeting next week at the Crispin Community Centre. It was suggested to hold our AGM at either the Crispin Community Centre or the United Reform Church. FK pointed out that the fans at the Church are very noisy and this would be a problem if members were trying to hear a Zoom meeting. DA asked if the Community Centre is preferable rather than Crispin Hall and FK proposed the Community Centre and seconded by BF. FK stated that this is only 8 weeks away and there is a time scale to sending out emails. JK is happy to send out the appropriate emails in the time scale. BF stated that a lot of groups and events are starting again in September and so hopefully by October people will be happy to meet up again.


  1. AOB: PF suggested Zoom for the September meeting and DA agreed. DA said that he can’t attend the 22nd Sept at 7.30pm and probably neither could Tom Winn. A new time of 4pm on the 22nd Sept was agreed by the Committee for the next meeting.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.



Meeting Closed at 8.45pm

Date of next meeting: Wednesday 22nd September at 4pm

To be held via Zoom.


Minutes July 2021

Minutes of the committee meeting held via Zoom.

Wednesday 28th July 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Paul Badman PB, Kay Strain KS


APOLOGIES: Sally Wood


  1. Minutes of the meeting held on 23rd June 2021: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Peter Cole will be available to place the new plaque for the Merriman Park twinning tree very soon. DA has thanked Grinters for having the STA plaque on their wall and it has now been removed. PF and DA will arrange with Linda Ruff for it to be attached to the wall outside the Parish Rooms.

Gabbie Butler has decided to step down from the committee due to family commitments, we thank her for all her help over the years. She has said she will be very happy to continue to support and help at fundraising events. If any of our members would like to join the committee or find out more, please contact one of the committee members.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £7341.05

Deposit account balance £8059.05

MR stated there will be a £10 float for the bric a brac and asks if this could be kept along with the money box ready for future events. DA agreed and will hold onto the float. MR was unable to use the STA payment card for the donation to Oxfam and so will use her own and be reimbursed by the association. Jenny has informed DA that his reply reference the Street Parish Council grant will be forwarded onto the finance department. DA reported that he has purchased a card terminal for fundraising events. To use it people will need to download an App on their mobile phone, he will take it to the bric a brac stall tomorrow and try it out. It will then be arranged for some members to download the App on their phones ready for Merriman Park.

  1. Membership & Member’s Welfare: Nothing to report


  1. Visits: Isny Zoom: BF confirmed that this will take place on Thurs 29th July and JK has circulated the link to all the Isny twinners. BF stated that some twinners have said they are unavailable this time so there will possibly be another in September.


  1. Fundraising and Events:


  1. Street Market Bric a Brac Thursday 29th July: BF said there is a lot of bric a brac items and a rota has been compiled, thank you to everyone who has volunteered to help. DA has printed out the risk assessment and insurance document ready for Suzanne Sharp. FK said that he will bring the fliers and general info about twinning.


  1. Merriman Park Fun Day Saturday 4th September: DA has put in the application for the stall. FK offered to own the stall and stated there are 35 bottles of wine, he will send an email shortly to ask for empty bottles of wine with the screw tops on. Unfortunately there will be no trip to France this year to buy wine and so in the email it will include a request for donations. DA will check that the gazebo is available to use again.


  1. Website & Facebook: Nothing to report on Facebook. DA will check the Covid statement on the Website and will update if necessary.


  1. Publicity: Nothing to report


  1. Lottery: Congratulations to the winners of the July lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting. TW asked KS if she was still intending to take over the lottery and she stated she is happy to do this and they will get together shortly to hand things over.


1st Prize no.4 Gill Davey

2nd Prize no.49 David Mozley

3rd Prize no.45 Catherine Atkins


  1. AOB: TW said that he felt face to face meetings would need to be in a large space due to covid and felt it was too soon for him to attend such a meeting at this time. MR agreed that it is too soon for her also. PF said that zoom works very well and he is happy to carry on with meetings in this way. BF agreed and said there isn’t a lot to discuss in the meetings at the moment. CA agreed that whilst the meetings are so short it isn’t worth getting together, there would be a lower number of committee members available for face to face as some are still isolating and there wouldn’t be enough present to make decisions. TW proposed to keep it as zoom and it was agreed. DA stated that the Crispin Community Centre would be a place we could use in the future which is a reasonable sized room and enable social distancing and costs £15 an hour.


  1. Chairman’s Closing Remarks: DA thanked everyone for their support and attending the meeting.


Meeting Closed at 8pm

Date of next meeting: Wednesday 25th August 2021 at 7.30pm

To be held via Zoom.





Minutes June 2021

Minutes of the committee meeting held via Zoom.

Wednesday 23rd June 2021. The meeting started at 7.30 pm.



  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman) TW, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA


APOLOGIES: Marina Richards, Claire Axten, Gabbie Butler, Sally Wood, Paul Badman


  1. Minutes of the meeting held on 26th May 2021:


DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda:


Reg has said that he is happy for his Isny print to be displayed in the Street Parish rooms and will drop it over to them.


  1. Chairman’s Report:


New plaque for tree in Merriman Park – date to place: No date for this as yet but should be within the next few weeks.

The Plaque outside Grinters has not been moved yet but DA will go into Grinters to let them know someone will be removing it very soon, he will thank them at the same time.


  1. Secretary’s Report:


JK received an email from Jenny Marshfield the assistant clerk at Street Parish Council, asking her to share a survey targeted at Street residents about future grants. The committee will take a look at the survey and discuss before sending it to members.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £7399.79

Deposit account balance £8058.98


Grant Application to Street Parish Council 2022: A grant application form for 2022 has been received which needs to be in by Aug 2021. TW proposed that we should apply. BF agreed with the proviso that the trips in 2022 go ahead which are important after the last two years, if the trips aren’t able to go ahead then perhaps we shouldn’t take it. DA stated that the last grant was given to the association with the view of being able to give a bursary to new members visiting either France or Germany for the first time, this will hopefully be in 2022. TW and PF suggested applying for the grant on previous experience of what we would like to use the money for. TW suggested a provisional application as things are so uncertain at the moment. BF stated that perhaps we have not used the previous grant yet. DA felt that it would be difficult to justify applying for the grant. We have received a grant and not yet spent it and due to the circumstances we cannot be sure that we will spend it in 2022. The fact we have a large sum of money in the reserves account needs to be justified to ourselves before we can justify it to others. There has been a lot of change within the parish councillors in recent times and there is a lot more scrutiny in giving grants. FK seconded the motion to hold off applying for the grant as we have not spent the previous one and have reserves. DA will draft a reply and send it to the committee to read before sending.


  1. Membership & Member’s Welfare:


DA has received an email from Claire Axten. She is standing down from the committee but will continue to twin. BF had spoken with Claire and can confirm that she will be very happy to still help with the smaller Isny committee when arranging exchanges. Gabbie Butler has also expressed that she is unable to attend committee meetings and DA will contact her to follow up.

We need at least a couple more members to join the committee. As stated in the constitution at least 8 committee members must be present at the meeting to be able to make decisions. If any of our members would be interested in joining the committee or finding out more please could you contact either DA or JK.


  1. Visits:


Second Zoom with Isny: BF has emailed Isny with dates when DA is available and has proposed a zoom in July. She is waiting to hear back from Isny with dates they are available. BF has received an email from Isny as a paper would like to do a report on twinning and the covid situation. BF checked with the committee about things that should be included, suggestions from the committee were that schools and colleges are open and the Street market in now open again. JK gave some perspective from working in a local doctor’s surgery i.e.masks are still having to be worn and precautions taken with regards to the new variant. Lateral flow tests are available free of charge from pharmacies and a lot of people are getting their vaccines including a good uptake from the younger generation.


  1. Fundraising and Events. 29th July Street market stall booked:


DA asked for committee members views on whether we should go ahead with the market stall. FK said that if the market is open then yes, we should go ahead and TW seconded this motion. DA asked for a committee member to offer to own this as an email will need to be sent to members and a rota organised. Unfortunately no one felt able to organise this fundraiser. BF agreed to write the email to find out how many members would be able to help to see if it is viable to go ahead. FK stated that he has the tables for the event and offered to set up the gazebo which is usually borrowed from the Parish Council. CA stated that the very end stall outside the post office is a good spot for unloading and loading as you can drive easily to it.

Subsequent to the meeting BF agreed to “lead” the bric a brac stall subject to there being sufficient members to help on the stall and a location for unsold items to be stored or a suitable recipient found for them.


FK said that if Merriman goes ahead as planned, we need to start collecting screw top wine bottles. We have 35 bottles of wine in stock but no empty bottles. DA is unsure whether he can get wine from France in time this year. JK will send out an email requesting empty screw top wine bottles and donations of bottles of wine.


  1. Website & Facebook:


Video from ND de Gravenchon: The video is now on the website. Sharon has emailed her thanks to everyone for making this possible with special thanks to Ben Atkins.


  1. Publicity:


Update – Star Plaque from Street Parish Council: To be discussed at the next committee meeting.


  1. Lottery:


Congratulations to the winners of the June lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.30 Cameron Richards

2nd Prize no.6 Kay Strain

3rd Prize no.10 will be gifted to Oxfam


  1. AOB: None


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting. He is happy to continue with zoom for the July meeting, agreed by TW and the committee.



Meeting Closed at 8.20pm

Date of next meeting: Wednesday 28th July at 7.30pm

To be held via Zoom.



Minutes May 2021


Minutes of the committee meeting held via Zoom.

Wednesday 26th May 2021. The meeting started at 7.30 pm.



  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Kay Strain KS


APOLOGIES: Claire Axten, Gabbie Butler, Sally Wood and Paul Badman


  1. Minutes of the meeting held on 28th April 2021: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Nothing to report


  1. Secretary’s Report: Sharon had sent a video to JK to share on the Twinning Website. Unfortunately we did not get permission to include 3 photos of Brookside school children and so the video will need to be edited and the music resynced. Patrice who created the video is not available to edit it. JK asked is anyone knew how to do this.

DA will ask his son who may be able to do this for us.


  1. Treasurer’s Report: MR stated that the financial report now reflects the membership payments being carried over. We have received the Parish Council grant of £1000. DA has acknowledged receipt with a reply to the Parish Council that Autumn will be the earliest we can use it to promote Twinning. When we are fully up and running again DA said the committee will be looking at the amount the association has in its reserves.


Please see the financial report at the end of the minutes.


Current account balance £7434.79

Deposit account balance £8058.92


  1. Membership & Member’s Welfare: FK informed the committee that whilst in Merriman Park he had seen a bench in memory of William Berry. It is in a lovely position near to the twinning tree.


  1. Visits:


Zoom with Gravenchon: Many members have said how much they enjoyed the evening. Sharon has given feedback from France that everyone thought it went really well, they enjoyed it and look forward to doing another one in the Autumn. JK has put photos of the event on Facebook.


Second Zoom with Isny: No reply from Veronica yet


FK reported that he had read information on GOV.UK about the proposed new rules for travelling to Europe. These include proof of accommodation, if you’re staying in a hotel then that’s easy but if it is at a private residence, such as when we twin, the host family need to apply for a statement from their local government stating their intention to host us – they then send a copy to us for us to show officials as we enter France. The proposed cost to them is 30 euros per family. The same will apply for going to Germany at a cost of 29 Euros per family.

Our passports will need to have at least 6 months of validity left for travel.

From mid to late 2022 we will also need to apply for an ETIAS. This is an EU wide initiative which is basically pre-checking individuals travelling to the EU for possible criminal records and terrorist activities! The cost to us will be 7 euros (under 18’s and over 70’s free) and an ETIAS will last 3 years or up to when your passport expires.

Up until Oct 2021 the French will be able to continue to use their identity cards to travel to England but after that they may need to get a passport.

Not all of this has been finalised yet but DA agreed that we will need to make sure that everyone travelling has the correct documentation and there will be extra administration for the mini committees when organising travel.


  1. Fundraising and Events:


Pitch at Street’s Thursday Market – 29th July requested. TW checked that this is in the school holidays which DA confirmed that it is. BF said that she knew of a village bric a brac that had been advertised on social media. There were suggestions of holding a bric a brac in a larger space where other people could also have stalls and would enable more money to be raised. A couple villages have held similar events where the gardens doing a stall are plotted on a map. To be discussed again.


  1. Website & Facebook: JK stated that Germany have recently celebrated Mother and Fathers Days which she posted on Facebook. This had lots of likes from both sides of the water. Mother’s Day in France will be on 30th May and JK will do a post for this.

PF has posted the minutes onto the Website and has archived older minutes. He hasn’t looked into possibly increasing the storage limit yet.


  1. Publicity:


Update - Various plaques and items with Street Parish Council


DA suggested that it would be nice to have a get together in Merriman Park when the new plaque is set up by the tree.

The Parish Council have agreed for the twinning plaque outside of Grinters pet shop to be put onto the outside wall of the parish rooms. DA and PF will arrange this.

The Parish Council would like to put Reg Alfords Isny print in the Parish rooms. JK will contact Reg.

The twinning gifts are in a cabinet up the stairs in the newly furbished parish rooms.

The tapestry from the old library is hanging in one of the meeting rooms.


  1. Lottery: Congratulations to the winners of the May lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.26 David Atkins

2nd Prize no.48 Martin Butler

3rd Prize no.14 Claire Brunt


  1. AOB: None


  1. Chairman’s Closing Remarks: DA asked for the committees thoughts on having a face to face committee meeting in June. TW thought it was a little early and MR and PF agreed. DA will arrange the June committee zoom meeting with the hope to meet up in July but this will be reviewed again at the next meeting.

DA closed the meeting by thanking everyone for attending.


Meeting Closed at 8.06pm

Date of next meeting: Wednesday 23rd June at 7.30pm

To be held via Zoom.




Minutes April 2021


Minutes of the committee meeting held via Zoom.

Wednesday 28th April 2021. The meeting started at 7.30 pm.



  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW and David Brunt


APOLOGIES: Gabbie Butler, Paul Badman and Kay Strain


  1. Minutes of the meeting held on 24th March 2021:


DA checked that everyone had read the minutes from the previous meeting and it was agreed by a show of hands that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


DA stated that it was felt that the association gave Trevor Skinner an appropriate send off and thanked all the members that attended. He sent a sympathy card and flowers on behalf of the association. Thank you to both BF and JK for contacting Isny and Gravenchon about Trevor’s passing.


  1. Secretary’s Report: None


  1. Treasurer’s Report:


The financial report was circulated before the meeting and it is attached to the end of the minutes. TW questioned the inclusion of the £50 payment to the accountant on the recent financial report. MR clarified that is was paid in Oct 2020 and so it will show in the 2021 expenditure.

FW asked if the membership fees should be split as some are donations and some will be carried over to next year’s membership fees. DA said this was a valid point from an accounting perspective. Some of the total isn’t this year’s income but will come into next year’s accounting. DA and MR will look at this and adjust the figures so it shows a true picture

Current account balance £6469.79

Deposit account balance £8058.85


  1. Membership & Member’s Welfare:


David Brunt stated that membership appears to be lower than it used to be, still have the age old problem of local people not knowing we exist or what we do. He acknowledged that there is not much we can do at this current time but he felt there is no definitive description of what we do or stand for as an organisation. DA responded by saying that when we applied for the Parish Council grant it was partly so as we can produce a leaflet to give to people and schools but this will be done when the environment is suitable i.e. not during the pandemic. The website is currently being updated and does state what we do and why we exist but people do need to know we exist so as they look at the website. We are due to get the grant by the end of April and then we can move ahead with publicity.


  1. Visits:


Zoom with Gravenchon: Both DA and JK are talking with Sharon to arrange this. Some have decided not to take part but people are still encouraged to join and listen with no pressure to talk. JK will wait for an update from Sharon before sending out an email to confirm families so as possible dates can be looked at.


Second Zoom with Isny: after we know what the Gravenchon Zoom date is then BF will contact Isny to arrange a date for the Isny Zoom.


  1. Fundraising and Events:


Request pitch at Thursday Market in July? TW asked if there is any bric a brac? BF said yes there is and she proposed that we wait until the summer holidays as even though the market is picking up it isn’t busy at the moment. It was agreed that DA will send an email to ask for a pitch in a few months’ time.

Once things have calmed down DA suggested a get together, perhaps a picnic in the park so as people can meet up and socialise again in the fresh air. SW agreed this was a good idea.

David Brunt asked for update on Merriman Park. DA confirmed that it will go ahead as long as nothing changes in the upcoming months as to the pandemic. David Brunt proposed we have our stall there again and this was agreed.


  1. Website & Facebook :


PF stated that he and DA have looked at the website and tidied it up. PF realised that we are well over our allowance of storage so we can either reduce or archive some items or pay for more space. There is now a Minute Archive section to click on which takes you to a link in google drive and some minutes have been moved over. If people become happy to click on the link then perhaps some photos can be moved there as well as it would be a shame to remove them as it is fun to reminisce. He asked if we could all take a look and give feedback to see if easy to use. DA thanked PF for what he has done and stated that he had taken a look and it is easy to use.

All the links are now updated and correct with the Gravenchon and Isny Websites.

JK stated that recently on the twinning Facebook page there was a memory from 4yrs ago when our tree was planted. She reposted it along with an updated photo of the tree and said that the tree looks very healthy with lots of buds on it.


  1. Publicity:


Plaque by tree in Merriman Park: DA has not ordered this yet but has the stake ready to attach it which cost the association £5.


Plaque on wall of Grinters in High Street: DA took a look at it and photos were circulated. PF has offered help to refurbish it whether it can be done in situ or whether it needs to come off the wall, there won’t be any costs involved.

SW went to see the plaque and said that she had forgotten it was there as it is not in a very prominent position and easy to miss on the side of the building. David Brunt stated that originally it was on the front of Living Homes but when they refurbished they didn’t want it there and Grinters was the only place available and kind enough to allow it to be attached to their wall. It was suggested that the council offices could now be an option. DA offered to ask a parish councillor and David Brunt reminded us to thank Grinters for accommodating it for this time.

DA asked if anyone had known what had happened to the tiles that were made in Gravenchon and presented on a plaque to the Parish Council during their last visit to Street. DA offered to also ask about this and to find out what possible plans there are for them.


  1. Lottery:


Congratulations to the winners of the April lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.23 Peter Fry

2nd Prize no.57 Danniela Della Valle

3rd Prize no.4 Gill Davey


TW stated that he has emailed Kay Strain about the possibility of her taking over the lottery but had not heard back from Kay as yet.


  1. AOB:


Reg Alford has said that he has a framed print 20x14in of the 18th century Isny original presented to him when he travelled to Isny. He wonders if Street Twinning would like it, maybe to display with the other items given to the Parish Council or auction or raffle it. SW stated that she was given a similar one as a personal gift like Reg.

TW asked if the Parish Council still have all the items that were given to them by the twinning towns? DA suggested that perhaps it would be an idea to possibly offer the print to the parish council. He offered to ask about the print and the gifts when he speaks with the Parish Council about the plaque. This was agreed by the committee. David Brunt mentioned that a large tapestry from Gravenchon used to hang in the old library and wondered what had happened to it. He said that it was given to the Council many years ago and before his time with the association. DA is happy to ask about this as well.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting and for continuing to support the association. The May meeting might be the last virtual meeting and then DA is hoping that perhaps we might be able to meet in person.


Meeting Closed at 8.22pm

Date of next meeting: Wednesday 26th May 2021 at 7.30pm

To be held via Zoom.


Minutes March 2021

Minutes of the committee meeting held via Zoom.

Wednesday 24th March 2021. The meeting started at 7.30 pm.



  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman) TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Claire Axten Cl.A, Francis Knight FK, Catherine Atkins CA, Paul Badman PB, Tina Della Valle


APOLOGIES: Kay Strain, Gabbie Butler, Sally Wood, Barbara and Peter Fry


  1. Minutes of the meeting held on 24th February 2021:


DA checked that everyone had read the minutes from the previous meeting and asked if they were a true record. Proposed by MR and seconded by TW. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


Trevor Skinner was a valued and very much liked member of the Street Twinning Committee and passed away on Monday. A few moments of silence were then held to reflect.


  1. Secretary’s Report:


Cllr Simon Carswell has offered to follow up the request for a road named Isny. Cllr Peter Goater has stepped down from the Parish Council and had been dealing with our request up until this point.

Tina Della Valle thanked JK and DA for keeping everyone up to date during the pandemic.


  1. Treasurer’s Report: Nothing to report. Please see the financial report at the end of the minutes.


Current account balance £6544.04

Deposit account balance £8058.78


  1. Membership & Member’s Welfare:


DA said a few words about Trevor, he was very likable and so cheerful and positive. Always came up with ideas and genuinely a good man. DA will send a card on behalf of the association. JK will pass on the messages of condolences which she has received from members to Sheila James. FK asked if we should let France and Germany know. It was agreed that JK will email Sharon in Gravenchon and DA will ask Barbara Fry to let Veronica know in Isny.

JK said that she had received a reply from most members about membership payments. 39 members have donated their payments to the Association out of 62 members.


  1. Visits


Zoom with Gravenchon: JK had received positive feedback and 21 members would like to take part, 12 households. DA will book it once a date has been agreed and will probably be held by Zoom. TW asked if there was a provisional date, DA said not at the moment, but he will look into it. JK will email Sharon with the list of names interested and will ask Sharon if she could suggest some dates. It was agreed by members present at the meeting to arrange this for after Easter. DA gave an update on France including that the curfew is 7pm to 6am with some extra restrictions recently added, non-essential shops closed, and the French are banned from going abroad. Exercise is permitted up to 10k from home and people need certificates if going further or going out during curfew.


Second Zoom with Isny: DA will catch up with Barbara Fry for an update.


  1. Fundraising and Events:


A second Zoom Social? JK reported that she had received no feedback from Members. DA stated that as no one has any ideas we will pass on this for now.


  1. Website & Facebook: JK Nothing to report about Facebook. Peter Fry was not present to comment on the Website, DA said he spoke with Peter before the meeting, and he will be updating it shortly.


  1. Publicity:


Plaque on Twinning tree in Merriman Park:


DA stated that the Association will receive a grant from the Parish Council around April for £1000. It was to go towards looking for new members, but it is not appropriate at the moment as we need to wait until we can link up with schools. We will need to thank the Parish Council when we receive it and at that time will mention that we will not be utilising it until nearer the end of the year.


DA said that the plaque on the Street Twinning tree in Merriman Park is looking worse for wear and it is difficult to read the inscription. He showed a photo of the plaque and then a photo of a plaque on a new tree in Merriman park. The new ones look nice and easy to read. They are made from light aluminium with a wooden backing, and they won’t tarnish. DA said the cost of one of these plaques to replace our old one would be £25. With a show of hands, it was agreed that this is a good idea and DA will look into getting a new one for our tree.

FK reminded the committee that at a previous Committee meeting the plaque outside of Grinters pet shop had been discussed as the wood around it was looking old, at the time it was suggested that this could possibly be repaired. DA asked if members would like to take a look at it and give feedback at next month’s meeting.


  1. Lottery:


Congratulations to the winners of the March lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.63 Veronica Brunt £20

2nd Prize no.7 Daniela Della Valle £10

3rd Prize no.20 Claire Axten £5


  1. AOB: TW asked if the committee would be sending flowers to Sheila James along with the card from the association. Tina Della Valle agreed that this would be a lovely gesture. It was agreed by the committee and DA will arrange.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting and special thanks to Tina for joining us.


Meeting Closed at 8.03pm

Date of next meeting: Wednesday 28th April at 7.30pm

To be held via Zoom.



Minutes February 2021

Minutes of the committee meeting held via Zoom.

Wednesday 24th February 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence: PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF Francis Knight FK, Gabbie Butler, Catherine Atkins. Paul Badman, Kay Strain.


APOLOGIES: Claire Axten, Sally Wood, Trevor Skinner


  1. Minutes of the meeting held on 27th January 2021: DA asked if everyone had read the minutes and asked if they were a true record. Proposed by BF and seconded by FK that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: DA nothing to report


  1. Secretary’s Report: JK Received an email from a lady recently moved to Wells looking for someone to correspond with in French, German or Spanish. She used to belong to a twinning group so it’s great that she found our twinning email. JK responded and sent her details to Shirley Gunter who was happy to forward the ladies details onto her French speaking U3A group and the other U3A language groups.


  1. Treasurer’s Report: MR nothing to report. Please see the financial report at the end of the minutes

Current account balance £6534.04

Deposit account balance £8058.72


  1. Membership & Member’s Welfare: Maureen and John Parfitt informed JK that they will no longer be able to host. JK will continue to send them the minutes up until and including the AGM and then they will become supporters of the association as they would like to be kept informed.

JK reported that 32 have donated their membership payments for this year to the association, 3 will carry over their payment for next year, 2 will wait until the AGM and pay then, no response from 21 members.

JK offered to send a letter to the non-responders as some members might not be checking their emails at the moment. BF suggested that a reminder email be sent to the members that have paid but not responded and this was agreed by the committee. JK will send the emails.

Sheila had sent an email to update everyone on Trevor. He is now home and receiving excellent care from the Palliative Care team. Sheila said that everyone’s thoughts and prayers are much appreciated.


  1. Update on visits 2021: DA reported that it has been agreed with Gravenchon and Isny that due to the present Coronavirus situation there will be no twinning exchanges taking place during 2021. BF stated that Veronica in Isny is very keen for a Zoom social to take place again. JK reported that Sharon in France has said that it will be a great idea to hold a Zoom or similar meeting at some point in the near future, France do not use Zoom so much but she uses it so knows how it works. On the request of Sharon JK is to send an email to the Gravenchon twinners to gauge who would like to take part in an online meeting so as Sharon can liaise with their hosts.

DA reported that Sharon had sent an update from Gravenchon saying that in their general area they have not been too badly affected. They have a curfew of 6pm. They are not allowed to travel outside of their area and it is a complete lockdown at weekends. Their vaccination programme has begun and the government have said that adults wanting the vaccine will be able to have it by the end of August.

DA stated that April half term 2022 could be a possibility to travel to Gravenchon but no plans will be made until nearer the time.


  1. Future Fundraising and Events: JK reported that she had received an email from The Meriman Park Community Group stating that Coronavirus Pandemic restrictions allowing, they intend to go ahead with the 2021 Merriman Park Fun Day on Saturday 4th September 2021. This is great news as it is one of our biggest fundraising events.

DA suggested a Zoom social with the theme of talk about a memorable twinning experience with pictures if possible. JK will send an email to members to see what they think and to see if anyone else has any ideas for a social.


  1. Website & Facebook : JK nothing to report for Facebook. PF stated that last month’s minutes are on the website. DA thanked committee members that had given feedback to the draft for the website page. There are a couple of updates to do so DA will discuss this with PF. FK had suggested to add the links to Gravenchon and Isny’s Web pages. DA is happy to do this and in looking into it he discovered that Gravenchon’s Website displays the link to wrong website and he has informed Sharon.


  1. Publicity: DA nothing to report


  1. Lottery: Congratulations to the winners of the February lottery draw. The numbers were drawn by Kay Winn and read out by TW during the zoom meeting.


1st Prize no.31 Jackie Rawlings

2nd Prize no.83 Avril Berry

3rd Prize no.5 Claire Axten


  1. AOB: TW asked if the draft for the front website page had been agreed by the committee? DA stated that it had been accepted by default as all committee members had been circulated for comments and those who replied were in favour.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.


Meeting Closed at 8.00pm

Date of next meeting: Wednesday 24th March at 7.30pm To be held via Zoom.



Minutes January 2021

Minutes of the committee meeting held via Zoom.

Wednesday 27th January 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Claire Axten Cl.A, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, and Simon Carswell.


APOLOGIES: Trevor Skinner, Gabbie Butler and Kay Strain.


  1. Minutes of the meeting held on 25th November 2020: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: The “Guidelines for event organisation” were circulated to committee members before the meeting. We will hopefully be able to put them to the test later in the year. Thank you to everyone who joined the zoom social on Wed 13th Jan. It was lovely to see people there that aren’t committee members and to share some lock down stories and connect with each other again.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Nothing to report. DA will be banking the cheques. Please see the financial report at the end of the minutes.


Current account balance £6493.04

Deposit account balance £8058.72


  1. Membership & Member’s Welfare: Sheila James had informed members of the committee that Trevor Skinner is unwell in hospital. SW informed the committee that Christine in Germany had contacted her to let us know that Jürgen is unwell. The committee send our best wishes to them all.

37 members have paid their membership so far and this includes a family with 2 under 18’s. This brings our total of membership to 39. This compares to 61 paid members last year plus 6 under 18’s.

The Well’s family are not re-joining twinning this year but they haven’t ruled out re-joining in the future. Doreen Nicolls has decided to step down from twinning after many, many years as a member. Susan Mackenzie has also decided to leave twinning, she had recently joined twinning and unfortunately never got to visit Gravenchon as she was due to visit for the first time in 2020, we wish them all well.


A discussion followed about membership payments and the views of the committee were;


Some members may have reduced income or other factors as to why they have not paid this year. There are still some outgoing costs but there is nothing happening for our members at the moment so why pay? It would be better to keep members rather than asking them to pay during these difficult times and then them deciding to leave. The Association values its members support and some members may wish to donate their membership fee to the association and pay again next year. Refunds were discussed. Payments could be carried over.


Cl.A proposed and TW agreed for JK to send out an email to all members to inform them of the decisions made by the committee;


All Members will be asked whether they would like to donate their membership payment this year to the association. Members who have paid can chose to donate or carry it forward to cover next year’s membership. Members who have not yet paid and do not wish to make a donation will still be seen as members and can wait until membership is due again in October 2021. There will be no refunds of membership already paid.

  1. Update on visits 2021: Many members have emailed the twinning association giving their support to the decisions that have been made by Street, Gravenchon and Isny to postpone any trips and organisation until the current situation is clearer.


  1. To ND de Gravenchon: DA has had discussions with Sharon and Dede and it was agreed to hold off deciding any dates for the moment. Discussions will continue. An update on France is that there has been a national curfew but schools are still open.

  2. From Isny: They had February as a cut off time to make travel plans. The lockdown in Germany has been extended to mid-February and schools are closed. People are currently not allowed to travel from Germany for holidays.

BF will ask if Isny will still be looking at making a decision in February as we don’t want them to make the decision that they are happy to travel over but we have not yet contacted our members to see if they can host.


  1. Future Fundraising and Events: It was agreed by all who took part in the zoom social evening that it was a very pleasant evening. It was suggested to advertise it more next time to try to encourage more non committee members to take part.

It was suggested that we hold another international zoom event as the Isny one had gone so well. DA has previously discussed this with Sharon in Gravenchon and it is work in progress to try and arrange this. Isny are keen for another zoom social to take place.

It was suggested that we organise something other than a zoom quiz and any ideas would be gratefully received.

We will look towards another zoom meeting in Feb or early March.


  1. Website & Facebook: Nothing to report for Facebook.


JK stated that due to her request to email the monthly minutes to a family who recently left twinning, but who would like to stay in the loop, being declined last month by the committee it raised the question are we happy for the minutes to be on the Website for the general public to read? She expressed concern that there may be details that could be seen as inappropriate for public knowledge, especially member’s welfare. A discussion followed with the following thoughts;


With the minutes being on the Website anyone can access them, this enables supporters, such as the family JK mentioned, to see what’s happening each month i.e. fundraising events etc. without having to be sent the minutes by email. The minutes show intention for future visits enabling people to see when and where we are thinking of doing twinning exchanges. It is somewhere to look back at the minutes and forms a historical record. PF stated that at the moment he doesn’t include the financial figures and offered to redact any sensitive and personal information in the minutes before putting them on the Website. The minutes show that something is going on each month even through lockdown. If the minutes weren’t shown on the Website then it would be someone’s responsibility to update the Website each month which would be time consuming.


It was questioned whether or not the financial details should be included on the Website minutes. Views on this were;


It is a way of protection for the Association to be open about its finances.

The need for Street Twinning to have a Website was then discussed. Views on this were;


Not everyone has Facebook and if someone were to put Street and the word twinning into google or a similar search engine it would bring up our Website for anyone who is interested in Twinning. It gives transparency of the group and gives contact details and shows the group is still active.


It was agreed by a show of hands to continue with the Website and to continue putting the minutes onto it. To empower PF to edit the minutes when appropriate and put the financial statement of the AGM onto the Website and the monthly bank balances.

DA will propose a draft of a new statement for the front page of the Website.


  1. Publicity: DA sent a press release to the Basis magazine for the February/May addition.


  1. Lottery: TW will continue with the lottery until meetings resume as normal, then Kay Strain will take over. Response this year has been very good and thanks to everyone who has bought numbers. Last year 70 numbers were sold and this year 88, there are only 90 tiles so almost a full house!

It was agreed by the committee at this stage not to increase the prizes. It is a slow year for fundraising and it was agreed that the profit will be seen as fundraising for the association.

It was asked why people have not been informed of their numbers or received any kind of receipt. JK offered as membership secretary to send out individual receipts if TW gave her the information as she has all the members’ emails. She does not have emails for non-members though and MR asked if non-members win how does she pays them as she has no contact details for them. It was suggested that on the lottery form non-members could give the name of their contact within the twinning. TW assured the committee that payments do get to the right people as he knows who the contacts are.

It was agreed that when JK sends out the minutes in the email she will state that if people would like to know their lottery numbers or numbers for their friends and family, to please contact TW directly tom.winn@virgin.net.

It was suggested that in the future an email address would be helpful for anyone buying a lottery number. It was suggested that any changes wait until Kay takes it over.


Congratulations to the winners of the January lottery draw. During the zoom meeting winning numbers were drawn by Kay Winn and read out by TW.


1st Prize no.71 Ben Atkins

2nd Prize no.79 Shirley Gunter

3rd Prize no.17 Kay Winn


  1. AOB: None


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the zoom meeting and special thanks to Simon Carswell who is one of the Street Parish Council contacts to Street Twinning.


Meeting Closed at 8.59pm

Date of next meeting: Wednesday 24th February at 7.30pm

To be held via Zoom.