Minutes June 2022

Minutes of the committee meeting held at Peter and Barbara Fry’s house.

Wednesday 22nd June 2022. The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, David Mozley DM


APOLOGIES: Paul Badman, Kay Strain and Nina Swift


  1. Minutes of the meeting held on 25th May 2022: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: At last months meeting Nina Swift had said we may be able to use the Parish rooms for future meetings. DA reported that we would have to apply for a grant to use the room for no cost instead of paying £8 an hour. The deadline for applying for this grant is Aug and so it was agreed by the committee that DA will fill in the form to apply.

For our AGM the Crispin Community room has been booked for Saturday 15th October from 2 – 4.30pm

DA will be discussing the plaque from Gravenchon with Linda at the Parish rooms shortly.

Cllr. Laura Wolfers will be travelling to Gravenchon soon and has expressed an interest in meeting with Virginie the Mayor of Gravenchon. Cllr. Wolfers has been put in touch with Sharon in Gravenchon to help with arrangements.

DA has sent an email to Gravenchon and Isny to discuss future exchange dates.


  1. Secretary’s Report: JK has sent the Newsletter to all our members.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.

Current account balance £8835.98

Deposit account balance £8060.93

There is now a facility to photograph a cheque which will make it easier and quicker to pay cheques into the bank. Please could everyone put their name as the reference when making a payment by BACS. On the back of cheques please write what the payment is for. MR reported that there has been a monthly payment of £3 taken by BAUER. This is possibly linked to the SumUp card machine and will be looked into.


  1. Membership & Member’s Welfare: JK continues to recover well from her foot operation. We have 53 members including 6 children.


  1. Visits: Gravenchon Wed 26th – Sunday 30th October 2022: We have potentially 25 members travelling to Gravenchon with another 9 that are unsure at this time. Sharon has been away recently but JK hopes to speak with her about hosts in the next week or so. CA reported that we have had some quotes from Bakers coaches in Yeovil. Ferry and Channel tunnel prices will be released in July.

A mini group will be meeting on Tues 12th July to start planning for the trip and to make sure we are aware of any new rules due to Covid or Brexit that our members need to be aware of. The channel tunnel is likely to be more expensive going by the coach quote and also it might not be viable due to the long journey on the coach. MR could remember a previous trip to Gravenchon through the tunnel and many members had stated they would not like to do it again and preferred travelling by ferry. JK will send out an email to everyone who has shown interest in this visit and this will include passport rules once the government website has been checked.

BF mentioned that there were some members who were sewing some aprons and bunting which were originally taken to Isny. More were being made to take to Gravenchon and then the trip had to be cancelled and so we would like anyone who still has any to get in touch. It would be lovely to still take some over with us.


BF reported that Isny have run into an issue with zoom as they use the town hall for this but are unable to do so at the present time.


  1. Fundraising and Events:


VicFest Saturday 2md July: We unfortunately don’t have enough members to help on the stall and so JK will send an email to the contact at the Victoria Club apologising that Street Twinning will no longer be attending.

Summer Social Saturday 6th August: MR and SW offered to organise this event. An email will go out to all members once we know more details. There may be a small cost to members attending but only to cover the cost of food as this is a social event rather than a fund raiser. MR will contact Avril Berry.

Merriman Park Fun Day Saturday 3rd Sept: FK has volunteered to run this event. Please start collecting your empty screw top wine bottles and we would also like donations of full ones. Hold on to these for the moment until nearer the time. More details will follow as we will need volunteers to man the stall and to help wrap the bottles ready for the day. DA and CA will be purchasing some wine for the stall when they go to France.


  1. Website & Facebook: PF has put the minutes on the Website and JK has posted on Facebook Father’s Day for both England and France.


  1. Publicity: DA showed the committee a draft of the brochure which will help to promote Twinning. JK will add some photos. It will cost £80 for 100 brochures. The final draft will be shown to the committee before it goes to print.


  1. Lottery: Kay was away and able to attend the meeting. The numbers were drawn a few days later. Congratulations to the winners of the June lottery.


1st prize no.70 - Tony Della-Valle
2nd prize no.18 - Francesco Della-Valle
3rd prize no.11 - Avril Berry


  1. AOB: PF and BF have kindly offered their house again as the venue for next months meeting.


  1. Chairman’s Closing Remarks: DA thanked Peter and Barbara for opening their home to the meeting and thanked everyone for coming along and supporting twinning.



Meeting Closed at 8.33pm

Date of next meeting: Wednesday 27th July at 7.30pm

To be held at the Fry’s house



Minutes May 2022

Minutes of the committee meeting held via Zoom.

Wednesday 25th May 2022. The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Jacqui Knight (secretary) JK, Peter Fry PF, Francis Knight FK, Catherine Atkins CA and Nina Swift


APOLOGIES: Marina, Paul, Sally and Kay


  1. Minutes of the meeting held on 25th April 2022: DA checked that everyone had read the minutes from the previous meeting. It was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Cllr. Nina Swift is now the Street Twinning representative on the Parish Council along with Cllr. Simon Carswell. Nina was welcomed to the meeting.


  1. Secretary’s Report: JK has sent emails to the following people: All STA members reference the Gravenchon trip. Carli from VicFest confirming that we would still like a stall at this event. Peter Hopwood with the filled in form requesting a large pitch at Merriman Park Funday.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.

Current account balance £8843.98

Deposit account balance £8060.22


  1. Membership & Member’s Welfare: DA wished JK well after her recent foot operation. JK thanked him and said the operation went well and she is enjoying the rest with her foot up at home. JK reported that we have received 47 membership payments plus 6 children who have free membership. Everyone has been sent an email receipt for their membership payment and so if you have not received a receipt and have paid, please get in touch with JK street.twinning@gmail.com

A Newsletter is being prepared for distribution.


  1. Visits: Gravenchon Wed 26th to Sunday 30th October 2022: JK is waiting for a couple of responses to her emails about the Gravenchon trip. If you would like to provisionally put your name down for this trip but have not yet responded, please do so asap. JK will be speaking with Sharon very soon asSharon would like an idea of numbers and the names of people available to travel on those dates so as she can let their hosts know. 27 people have put their name on the list so far which is a really good response. CA has been in touch with Bakers Coaches, and they will be emailing her back with a quote. Nina suggested using the Channel Tunnel as she had recently used it and it was very easy. CA will ask Bakers Coaches for a quote on this as well. At the next meeting a small group will be put together so as planning for the trip can start.

BF has not heard from Isny yet about a zoom.

DA will write an email for JK and BF to send to Gravenchon and Isny to start looking at future exchanges to try to get back on track. What we hope to avoid is two hosting’s in one year and similarly to avoid us travelling twice in one year.


  1. Fundraising and Events:


Bric-a-Brac Stall at Street weekly market: Carry forward


Vicfest on Saturday 2nd July at Victoria Club: A few of our regular stall volunteers are not around on this date including DA and CA. FK offered to set up and break down. JK is happy to send out the initial emails asking for volunteers but will not be there on the day, we will need someone to organise this event. On our stall it is probably going to be a tombola and perhaps a children’s game.


Summer Social on Saturday 6th August: Avril Berry has confirmed this date. An email will go out nearer the time with further details and this event will also be in the newsletter.


Merriman Park Fun Day Saturday 3rd Sept: DA will buy some wine for this whilst they are in France. FK has offered to organise this event. Emails will go out nearer the time requesting volunteers and the usual donations of wine and empty screw top bottles.


  1. Website & Facebook: Nothing to report


  1. Publicity: It is now time to start promoting twinning again. The aim is to produce a brochure using the grant from the Parish Council.


  1. Lottery: Congratulations to the winners of the May lottery draw. The numbers were drawn by Kay Strain before the meeting.

1st Prize no.12 Sam Richards

2nd Prize no.20 Ben Atkins

3rd Prize no.29 Kay Winn


  1. AOB: Nina Swift stated that there have been recent discussions at the Parish Council about the Isny Road request. Peter Goater who was initially dealing with this has returned to the Council and so will continue to help Street Twinning with this request. Procedures have changed though recently, and it is now thought that we need to go through the developers.

DA pointed out that the if the AGM was on the 4th Wed of the month it will clash with the Gravenchon trip in October. It was suggested to bring it forward and possibly change to a Saturday. The date of Saturday 15th Oct at 2.30pm was agreed and DA will enquire about the availability of Crispin community centre.


  1. Chairman’s Closing Remarks: DA asked for thoughts about having a face-to-face Committee meeting next month. Venues were discussed and BF and PF offered their home as a meeting place for next month and DA thanked them. It will be possible to have a hybrid of zoom and face to face for people who would prefer not to meet face to face yet. For the future Nina offered to ask the Parish Council about using one of their meeting rooms and also the Grape and Grain hire their upstairs for meetings and so this could also be a possibility.



Meeting Closed at 8.27pm

Date of next meeting: Wednesday 22nd June at 7.30pm

To be held at Peter and Barbara Fry’s house



Minutes April 2022

Minutes of the committee meeting held via Zoom.

Monday 25th April 2022

The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Jacqui Knight (secretary) JK, Peter Fry PF, Francis Knight FK, Catherine Atkins CA, Kay Strain KS, David Mozley DM


APOLOGIES:


  1. Minutes of the meeting held on 23rd March 2022: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: DA will be speaking with the Parish Council this week about the plaque.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Marina not present at the meeting. Please see the financial report at the end of the minutes.

Current account balance £-----

Deposit account balance £-----


Report of Finance Review: Difficult to budget for the next couple of years as there is only one exchange this year which puts next years exchanges out of sync. Historically we have hosted one country and travelled to the other in the same year. Isny is not able to travel over this year and so potentially we could be hosting both countries next year. DA said that this will need to be a joint discussion with the three host towns as to how to move forward. The committee agreed that it is not ideal to host twice one year and then travel twice the following year. DA will construct an email for Gravenchon and Isny reference the pattern of exchanges going forward.

The committee were all happy to go forward with the recommendations from the financial review meeting as outlined the e-mail and attachment sent to committee members on 24th April 2022.


  1. Membership & Member’s Welfare: JK stated that we have 53 members including 6 children.


Spring Newsletter to Members: DA and JK will liaise about this.


  1. Visits:


Zoom Meetings with France & Germany: BF said that Isny would like to do a zoom and are suggesting May. Isny would like to organise it and will then liaise with DA.

JK reported that Sharon would like to delay the zoom until later in the year. She is very much involved with the Ukrainian refugees arriving in Gravenchon and also she said it would be nice to wait until we know who is travelling over to Gravenchon this year so as to try and include them in the zoom.


Gravenchon trip Wed 26th to Sun 30th October 2022: From previous costings there is no significant difference in hiring a small or large coach to travel to Gravenchon. JK has received a list of hosts available from Sharon. There is no immediate rush to make bookings at this moment, but we now need to have an idea of numbers travelling. Emails will be sent out very shortly to all members. JK to ask if planning to travel with the group or using own transport and also Sharon needs to know if people are fully vaccinated against Covid. CA will contact Bakers coaches to get an idea of availability. We planned to use them back in 2020 and they were very helpful and had also booked the ferry for us.


  1. Fundraising and Events:


  1. Bric-a-Brac Stall at Street weekly market: Carry forward

  2. Vicfest on 2nd July at Victoria Club: Carry forward – to include in the spring news letter

  3. Summer Social: DA has spoken with Avril and will feed back that the 6th Aug is preferable.

  4. Merriman Park Fun Day Saturday 3rd Sept: The association has received an invitation to have a stall. The committee agreed that 2 pitches worked well last year. FK is happy to take responsibility for this event and JK will reply to the email to secure a pitch and to specify size 6x3meters (two pitches but as one)


  1. Website & Facebook: Nothing to report


  1. Publicity: DA will look at creating a booklet to promote exchanges.


  1. Lottery: Congratulations to the winners of the April lottery draw. The numbers were drawn by KS during the zoom meeting. JK will forward the winning names to Marina


1st Prize no.71 David Brunt

2nd Prize no.45 Cameron Richards

3rd Prize no. 57 Francesco Della Valle


  1. AOB: The committee decided to continue with Zoom for the next meeting. DA said that soon we will have more to discuss and then it would be possible to meet face to face.


  1. Chairman’s Closing Remarks: DA thanked everyone for their support and good to see everyone looking so well.



Meeting Closed at 8.23pm

Date of next meeting: Wednesday 25th May 2022 at 7.30pm

To be held via Zoom.


Minutes March 2022

Minutes of the committee meeting held via Zoom.

Wednesday 23rd March 2022. The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Marina Richards (treasurer) MR, Peter Fry PF, Francis Knight FK (Stand-in Secretary), Catherine Atkins CA, Paul Badman PB, Kay Strain KS, David Mozley DM


APOLOGIES: Jaqui Knight, Sally Wood


  1. Minutes of the meeting held on 23rd February 2022: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: DA will speak to the Parish Council in due course about the plaque. All other comments covered under later points.


  1. Secretary’s Report: Nothing to report other than those to be discussed under later points.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes. A group of committee members have been looking at the finances of the Association and our level of reserves – they will report their findings to the committee at the April meeting.


Current account balance £xxxx

Deposit account balance £xxxx


  1. Membership & Member’s Welfare: Jacqui has posted a letter to Lloyd and Mary Hughes and has not heard back yet as to their Twinning intentions. We received news that former member Jim Lidgate has sadly passed away. PF is likely to attend the funeral and if he does he will represent the Association. DA has sent a card of condolence to Liz Lidgate on behalf of the Association.


  1. Visits: BF has received an email from Isny expressing their disappointment that they can’t visit us this year but they still feel it’s the right decision. They send their best wishes to everyone. BF has replied asking if they would like to set up a Zoom meeting but not heard back yet. Sharon has been in touch to say she’s had a good response from our French twinners about the trip we hope to make in October, she is visiting Street in April and will meet up to discuss further details then.


  1. Fundraising and Events: Bric-a-brac stall to be carried forward to later in the year. We have a confirmed stall at VicFest at the Victoria club on 2nd July – the focus of this will be promotional but we are able to borrow the Play your Cards right game from the Lions to help generate some interest around the stall, we may also do a tombola but this will be decided closer to the time. The possibility of a Strawberry Tea fundraising event in the summer will be discussed later.


  1. Website & Facebook: Nothing to report other than last month’s Minutes have been posted on the website.


  1. Publicity: Nothing doing on this until visits confirmed.


  1. Lottery: Congratulations to the winners of the March lottery draw. The numbers were drawn by Kay Strain during the zoom meeting.


1st Prize no.7 Tom Winn

2nd Prize no.46 Gill Davey

3rd Prize no.2 John Parfitt


  1. AOB: Our next scheduled meeting clashes with an AGM of another group which some of our committee members have to attend so our meeting was rescheduled for Monday 25th April, once again via Zoom.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.



Meeting Closed at 7:50pm

Date of next meeting: Monday 25th April at 7.30pm

To be held via Zoom.



Minutes February 2022

Minutes of the committee meeting held via Zoom.

Wednesday 23rd February 2022. The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Peter Fry PF, Francis Knight FK, Catherine Atkins CA, David Mozley DM


APOLOGIES: Paul Badman and Kay Strain


  1. Minutes of the meeting held on 26th January 2022: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Not yet spoken with Parish Council about the plaque but will do so before we have contact with Gravenchon.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Please see the financial report at the end of the minutes. Nothing further to report


Current account balance £xxxx.xx

Deposit account balance £yyyy.yy


  1. Membership & Member’s Welfare: JK reported that we have 41 members plus 4 children. Committee members have spoken with unpaid members and reported back that there are 5 more members that are likely to re-join and 1 more child.


  1. Visits: JK received an email from Sharon in Gravenchon. She sent an email to their members at the end of January and another Mid-February asking for confirmation of hosting from 26th to 30th Oct. Sharon has had feedback from some but not all.


Zooms: It was agreed to leave for the moment until possibly Easter. BF will contact Isny, and JK will contact Gravenchon.


  1. Fundraising and Events:


Bric-a-Brac – This will be carried forward.


Vicfest 2nd July at Victoria Club – We have been offered a stall at this event which is raising money for Motor Neuron Disease. It will run from 1-5pm, there is no pitch fee but a donation to the charity. There will be other local groups one of which are doing a water or wine stall. BF suggested that the event could be a raise our profile rather than a fund raiser. Possibly do a tombola with some of the decent Bric-a-Brac items and possibly a couple children’s games to attract people to the stall. It was agreed to except the invite of holding a stall. JK stated we still have lots of flyers and promotional items.


Social Summer Event – Avril Berry has offered to host a garden event similar to the ones that her and William used to hold. Possibly mid-June but keeping in mind that there will be the Jubilee at this time so could be July or early Aug on a Saturday or Sunday.


  1. Website & Facebook: Nothing to report


  1. Publicity: DA and JK will be working on the Newspaper report but better to wait until more to report. JK suggested a promotional poster that could be displayed on the notice board outside the parish council rooms.


  1. Lottery: Congratulations to the winners of the February lottery draw. The numbers were drawn by Kay Strain earlier that day as she was unable to attend the meeting.


1st Prize no.33 Marisa Della Valle £20

2nd Prize no.22 Claire Axten £10

3rd Prize no.4 Millie Bailey £5


  1. AOB: It was agreed that due to the meetings still being very short that the committee would keep to Zoom meetings for the time being.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.



Meeting Closed at 8.00pm

Date of next meeting: Wednesday 23rd March at 7.30pm

To be held via Zoom.


Minutes January 2022

Minutes of the committee meeting held via Zoom.

Wednesday 26th January 2022. The meeting started at 7.30pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Marina Richards (treasurer) MR, Jacqui Knight (secretary) JK, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, Kay Strain KS, David Mozley DM


APOLOGIES: Peter Fry and Paul Badman


  1. Minutes of the meeting held on 24th November 2021: DA checked that everyone had read the minutes from the previous meeting, and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: DA has not spoken with the Parish Council yet about the plaque photo from Gravenchon. He will be in touch with them before we have contact with Gravenchon.


  1. Secretary’s Report: All payment receipts have now been sent out by email for membership and lottery payments. If you have made a payment but have not yet received a receipt, please contact Jacqui at streettwinning@gmail.com


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £8860.98

Deposit account balance £8059.46


FK said that Meriman Park should be included, and DA and MR agreed.

DA spoke about the amount in the reserve account. This has gone up a lot since the pandemic as we have not had exchanges or many outgoing costs. There followed a discussion about what the reserves could be used for. Previously there had been a group of committee members that discussed the level of reserves and DA would like this to happen again. DM as a new member of the committee was asked to join this group which he is happy to do. BF suggested that some money could go to new families that join to help with costs. SW said that we are coming out of an awful couple of years and there may be members that will now struggle with the cost of twinning and hosting as purse strings are tightened with a lot of people being financially worse off. JK asked the committee not to be hasty in re-allocating or spending the reserves as we do not know what the future holds, it may become more expensive to travel not only due to Covid but now being out of the EU. She also said that we might still have to pay privately for PCR tests before travelling and it would be good if the reserve funds could possibly help members with some of these extra hidden costs. BF said that travel insurance costs could be more and perhaps it would be a good idea to look into group insurance. DA agreed that it would be right to keep some money back but to use some of the reserves and this is what the group will look at and report back to the committee.


  1. Membership & Member’s Welfare: JK reported that we now have 39 paid adult members and 4 children under the age of 18. The list of members that have not yet paid was split between committee members. They will be contacted directly to find out their thoughts as to whether they would like to re-join twinning and to gauge if they would be looking at possibly hosting or travelling this year.

DA would like to review the current membership situation and look at creating a Supporters category. He stated it can be misleading when organising exchanges to say we have a certain number of members but with some of those members not hosting or travelling. JK had some reservations. She stated that some of the members that do not travel still pay full membership. She also stated that she has a list of supporters who can be invited to events, but she doesn’t send the minutes to them. DA said that when there are subs involved you are either a member or not but if you are a supporter many other groups charge a small amount so as they can stay on the list and attend events. SW agreed and is a member of a society where “patrons” pay less than full members but are still invited to special occasions, they are informed about everything that is happening. BF agreed that it would be a good idea to have a separate category and some of the non-travelling members still help out at events and this would give them a standing within the group. DA said that this will need to be brought up at the next AGM for the constitution to be amended if it is agreed.


  1. Visits:


Isny: BF recently contacted Isny to say that things are getting a lot better in England, but some are still anxious and finding their way through things. Christine replied to say that they do not know whether they will be able to visit Street this year as it is very complicated at the moment and it may be easier to do it next year instead. They will speak to the coach company. They are trying to find a family for our new family, and she sends greetings to all the group. Wolfgang replied to say that it is difficult to plan anything at the moment. It is difficult to make contracts with companies as they are unable to cancel. He suggested having another zoom to speak to everyone. DA summarised that the outcome of that is Isny are in no place to decide, and they are sounding like they would like to postpone. We can’t say that they will not come but we need to be aware that it might not happen this year. A zoom will be arranged in a couple of months’ time.


Gravenchon: JK has spoken with Sharon, and it is sounding hopeful that we will be able to visit France this year. The proposed dates are Wed 26th to Sunday 30th Oct when both English and French children are on school holidays. Sharon will be contacting their members to see how many would be potentially interested in hosting this year. We will be looking at organising a zoom in February.


BF and JK will discuss dates for zooms and then contact the relevant parties to arrange them. DA will draft an email to send to our members about the possible future visits. We would like to get an idea of who would possibly be interested in exchanges this year. Nothing is set in stone, but it would be good to gauge members thoughts.


  1. Fundraising and Events:


Bric a Brac: DA thanked everyone that helped and reported that we had raised £94. There are some items left and there are members with more items to sell. DA asked if the committee would like to hold another one. FK stated that it is important to be out there and seen to keep the twinning in people’s minds and the committee agreed that it would be a good idea to hold another one. This will be discussed at the next meeting, and it was suggested that nearer to Easter would be a good time.


January Social – Afternoon Tea: DA reported that it was a nice simple gathering and there was a £15 profit. Special thanks to CA and KS for their help on the day. MR said that she had great memories of the strawberry teas at Avril and William’s house where there was cake, games of boule and a raffle. This was seen as a fundraiser previously, but it was suggested that we should try to hold an event like this again as a social event.


  1. Website & Facebook: Peter Fry was not at the meeting to report about the Website, FK reported that the website links to and from Gravenchon were now all ok. JK has put a post on Facebook to remind people about the lottery, membership payments and to share a photo from the afternoon tea.

  1. Publicity: DA stated that it is difficult at the moment to try to promote twinning as there is not a lot to offer at the moment. MR agreed saying that many groups are in the same situation at the moment as there is not much going on. DA will send something to JK to look at, but it was decided to put off putting something in the paper at the moment.


  1. Lottery: 74 tickets have been sold which is brilliant and this makes it possible to stick to the same lottery winnings. Congratulations to the winners of the January lottery draw. The numbers were drawn by KS during the zoom meeting.


1st Prize no.5 Gill Davey £20

2nd Prize no.26 Avril Berry £10

3rd Prize no.36 Daniella Della Valle £5


DA thanked KS for taking the lottery on.


  1. AOB: None


  1. Chairman’s Closing Remarks: DA said that the meeting in February will be held via zoom. It was a lengthier meeting tonight but probably not enough to warrant a face-to-face meeting. This will be reviewed again at next month’s meeting. He thanked everyone for their support and for attending the meeting.



Meeting Closed at 8.40pm

Date of next meeting: Wednesday 23rd February at 7.30pm

To be held via Zoom.



Minutes November 2021

Minutes of the committee meeting held via Zoom.

Wednesday 24th November 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Barbara Fry (vice chairman) BF, Jacqui Knight (secretary) JK, Peter Fry PF, Francis Knight FK, Catherine Atkins CA, Kay Strain KS, David Mozley DM


APOLOGIES: Sally Wood, Tina Della Valle


  1. Minutes of the meeting held on 22nd September 2021:


DA checked that everyone had read the minutes from the previous meeting, and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Good number of members attended the AGM and also there were a few that joined the online zoom. It was well worth doing a hybrid and people on zoom could hear the meeting. Not spoken with the parish council as yet about the possibility of having a photo of the French plaque displayed in the parish rooms, this will happen as soon as possible.


  1. Secretary’s Report: Nothing to report


  1. Treasurer’s Report: Marina was not present at the meeting. DA reported that the only outgoings have been the payment for the room for the AGM, insurance, and bottle of wine for Chris Ford for checking the accounts.


Please see the financial report at the end of the minutes.

Current account balance £7797.20

Deposit account balance £8059.32


  1. Membership & Member’s Welfare: JK reported that about half of last years members have renewed their membership so far. Receipts have been sent for all payments received to date. John and Maureen Parfitt have said they are remaining with the twinning but won’t be travelling abroad. Sheila Urwin has sadly decided to leave twinning, Sheila unfortunately never got to travel to Isny with the twinning but has helped out many times on various fundraising stalls and an email was sent by JK to thank her for all her help.


  1. Visits:


Meeting with Sharon Paimpare in Street: DA, CA, FK and JK met with Sharon recently when she visited Street. It was a very positive meeting and dates were discussed for us to visit Gravenchon in 2022. As stated at the AGM the early part of the year when French and English children are both off school was thought to be problematic for various reasons. Sharon has now confirmed with us that the majority of the Gravenchon twinners cannot host in the April, May, or August holidays. October was the other option and Sharon is now checking with her members to see if they can host sometime during the half term holiday between Sat 22nd to Sun 30th Oct.


Zoom with ND de Gravenchon: JK is going to send Sharon some possible dates for a social zoom in December but if this is too short notice to arrange the zoom then it might not take place until the New Year.


Isny: BF doesn’t think we will hear anything further from Isny until the New Year reference making plans for them to visit Street next year.


  1. Fundraising and Events:


Bric-a-Brac Stall at Street Market: An email will go out to members to ask if anyone has any toys or suitable items that would make good Christmas presents to go on a stall on Thurs 16th Dec. This will probably be more for advertising Twinning rather than a fund raiser as we might not make very much money. In the email we will also be asking for volunteers to help on the stall. FK has offered to set up and break down.


January Social – Venue and Format: DA said that it would be around £50 to hire a church hall for a social event. A discussion then followed about possible days and times and a Saturday was decided. BF suggested afternoon tea and this was agreed. It was agreed that there would also be something to do at the event such as a game or short quiz but no raffle. The two options were the United Reform Church, or the Mission Church and the committee agreed on the United Reform Church which is on the High Street. DA will look into dates, and it won’t be until January and so the Committee will communicate through email or WhatsApp as there is no December meeting.


  1. Website & Facebook: PF reported that the AGM minutes have gone onto the website and JK reported that the lottery winners were posted on Facebook.


  1. Publicity: DA and JK still need to put together a newspaper article. This will now happen in January. A brochure will be put together early next year using some of the Parish Council grant. This will be a good advertising tool for attracting new members and when approaching schools.


  1. Lottery: TW has now handed over the running of the lottery to KS. A letter will go out to members before Christmas about the lottery and a reminder will go out in early January before the first numbers are drawn for the start of the year.


1st Prize no.47 Trevor Skinner (donated to Oxfam)

2nd Prize no.48 David Mozley

3rd Prize no.14 Claire Brunt


  1. AOB: None


  1. Chairman’s Closing Remarks: DA suggested having a hybrid for the January meeting like we had at the AGM. Some committee members felt that as the meetings are so short at the moment we may as well keep them as zoom meetings. Once exchange dates have been arranged there will be more to organise and discuss and so to then meet up in person. This was agreed. DA thanked everyone for attending the meeting and special thanks to David Mozley for attending his first committee meeting as a committee member.


Meeting Closed at 8.05pm

Date of next meeting: Wednesday 26th January 2022 at 7.30pm

To be held via Zoom.


Minutes AGM October 2021

Minutes of the Annual General Meeting

held at Crispin Community Centre and Via Zoom.

Wednesday 20th October. The meeting started at 7.05pm.


Our Chairman David Atkins started the meeting by welcoming everyone in the room and also those online, he said it is a delight to be able to meet and see friends physically as well as virtually. He gave a special welcome to two of our newest members, from the Gulliver family Sarah and Evie.


  1. PRESENT: David Atkins DA, Catherine Atkins CA, David Brunt DB, Veronica Brunt, Peter Fry PF, Barbara Fry BF, Jacqui Knight JK, Francis Knight FK, Isobel Knight, Mark Lewis, Jenny Lewis, David Mozley DM, Hilary Mozley, Marina Richards MR, Paul Badman, Kay Strain KS, Tom Winn TW, Kay Winn, Sally Wood SW, Sarah Gulliver SG and Evie Gulliver.


APOLOGIES: Gabbie and Martyn Butler, Barbara and Martin Cowell, Gill Davey, Brian Read and Julia Welch.


  1. Minutes and any matters arising of last AGM held on 31st October 2020: DA checked that those present had read the minutes from the previous AGM and that they were a true and fair record. DM proposed that the minutes were correct, and FK seconded. Agreed by all members by a show of hands. No matters arising.


  1. Chairman’s Report: (A copy of the report was sent to members prior to the meeting) DA checked that everyone had received a copy of his report. In summary he spoke about three main points.


1. The association has been able to keep in contact with our French and German friends via Zoom during the last year. There have been three such meetings and all have been good fun and it was a delight to both see and hear from our fellow Twinners. We look forward to having more meetings in the coming months. Such meetings via Zoom will help us in planning future visits.


2. The committee has met each month via Zoom and DA thanked them all for their support and desire to both keep in touch with and to update our members. Special thanks to our Secretary JK and our Treasurer MR for their continued work in those roles. DA also thanked the members who supported our Bric-a-Brac stall in July and the Water or Wine stall at Merriman Park Fun Day.


3. DA said that we hope to be able to resume visits next year and that the key to the Associations future success still lies with increasing our membership. We received a grant of £1k from Street Parish Council to help with this. He said that the way lies in targeting families and we are looking to do this through the schools. Families are not the only additional members we want to see - anyone with the right motivation is welcome - but families offer a longer term and vibrant future.


DA asked if there were any comments. No comments. KS proposed the acceptance of the report and DB seconded. Agreed with a show of hands from members.


  1. Treasurer’s report and presentation and acceptance of the annual accounts: (A copy of the accounts was sent to members prior to the meeting) MR presented the accounts for the financial year ending 31st August 2021 as checked by the accountant.


Current account balance £7207.06

Reserve account balance £8059.19


MR proposed the acceptance of the accounts and TW seconded. All in favour by a show of hands. DA thanked Chris Ford for inspecting the accounts.

MR proposed the level of subs for next year to stay at £15 per member 18yrs and over. There were no comments to this proposal and the motion was seconded by SW. All in favour by a show of hands.


  1. Voting to elect the Chairman: DA thanked those who had already sent their votes for nominations to our secretary. Voting at the meeting would normally be by a show of hands but a secret ballot may be held if requested by at least 4 members. No requests for a ballot were received and the voting by show of hands proceeded.


TW our current Vice Chairman was on Zoom and did not have sight of the room to see the votes. It was agreed before the meeting that DA would hand over to JK to conduct the election of our chairman.

Once DA had left the room JK reported that no other nominations had been received by post or email. By a show of hands with no abstains or against votes David Atkins was re-elected as Chairman.

DA was called back into the room and thanked everyone for their continued confidence “I am delighted to continue in this role, and I hope that I can bring the necessary energy to lead us for the next 12 months that are critical to the association as previously mentioned this evening”.


  1. Voting to elect Vice Chairman, Treasurer and Secretary: DA stated that TW has decided not to seek to remain as vice chairman, a role he has had for the last three years. On behalf of the Association DA thanked TW for having filled this role and personally thanked him for all his help advice and support over the last two years. In response TW said that it has been a pleasure to be Vice Chairman and also a pleasure to work alongside DA.


BF had been nominated for Vice Chairman – She left the room for the vote to be held. The vote was carried out by a show of hands. The motion was carried, and Barbara Fry was elected as Vice Chairman and called back into the room and she joined the top table.

JK who had been nominated for Secretary left the room. Jacqui Knight was re-elected by a show of hands as Secretary.

MR who had been nominated for Treasurer and had joined the meeting by Zoom was asked to leave the room. Marina Richards was re-elected by a show of hands as Treasurer.


  1. Members are invited to volunteer to serve on the management committee with a target of at least 10 members:


Members volunteering to continue to serve on the committee for the coming year are:


Catherine Atkins

Paul Badman

Peter Fry

Francis Knight

Kay Strain

Sally Wood


DA thanked them. Ideally the Association needs four new Committee members and he outlined what it entails:


There are 11 meetings per year generally on the fourth Wednesday of each month. There is no meeting in December. Candidates need to have a willingness to bring suggestions and ideas to our events – be they hosting, visiting, social or fund-raising and have a willingness to help organise these activities with others.


David Mozley volunteered from the room to join the committee.


Anyone else who would like to join is very welcome; please contact either DA or JK.

The next meeting will be held on Wednesday 24th Nov and the venue will be decided nearer the time.


  1. Lottery: TW stated that this year’s lottery had seen a record amount of numbers sold. He has enjoyed doing the lottery for a number of years but is now going to stand down. KS has volunteered to take over the running of the lottery and TW said he hopes she enjoys doing it as much as he has. DA thanked TW for running this as it is an important fund-raiser for the Association.


October Lottery Winners:

1st no.30 Cameron Richards £20

2nd no.47 Trevor Sinner £10 – donating to Oxfam

3rd no.46 Suzie Atkins £5


  1. Plans for 2022: DA stated that we would like to give an update from both Gravenchon and Isny but as importantly he would like to get a sense from the members as to how you are all feeling about participating in either hosting or travel next year. He stated that future visits to Europe will need the Association to have additional documentation in line with EU regulations which is unrelated to Covid, this was outlined at a previous meeting and when we organise trips in the future, we will need to make sure these guidelines are followed.


Gravenchon update: Please see the attached corrected School holiday timeline.

JK gave an update to the members that there have been discussions with Sharon in Gravenchon about us travelling to France next year. Unfortunately, Sharon had stated that the week commencing 18th April after Easter, is not an option because of French Presidential Elections and the wide use of public buildings for voting over the two weekends in April.

The other option is Spring Bank Holiday week, 30th May onwards that includes the Queen’s Platinum celebrations, but this could be problematic for both sides. The French because of a Bank Holiday for Whitsun and the UK’s two bank holidays for the Jubilee. Sharon is checking with their members if they are wanting to host in Whitsun week, but it is felt that many people may be going away on holiday both in the UK and in France during this time.

This leaves two other options when school holidays coincide which are in August or October.

JK added that she felt it is important to keep the exchanges in school holidays as children are not allowed to take time off school during term time and this is especially important with a new family recently joining the Association. SG said that hopefully with the exchange being further into the year we will all be in a better place by then and so enabling more members to travel. FK stated that in a previous year there had been exchanges with both Gravenchon and Isny in the same month and as some members exchange with both it had been said that this had been too much to take on. It had previously been stated that Isny were looking at August to visit us and so this would leave October as the more sensible option for us to visit Gravenchon. The members in the room agreed it wasn’t a good idea to have two exchanges in the same month. We will wait to hear from Sharon and have further discussions.


Isny update: BF gave an update that Isny have pencilled in the first week in August as a preferred time for them to visit Street. There have been recent emails, and this is still the case. Nothing has been booked so far but this will hopefully happen.


It was decided that JK and BF will send out emails in the New Year to gauge interest from our members to see who would potentially like to participate in exchanges in 2022.


  1. AOB:


  1. SW talked about holding another Bric-a-Brac near Christmas. It was discussed whether this would be appropriate due to the fact that Street is holding a food festival around Christmas time instead of the usual Christmas Cracker event. BF stated that she still has Bric-a-Brac for a stall. CA said she thought that before Christmas would still be a good time to hold another Bric-a-Brac. it was agreed that DA would look into booking a stall on a Thursday market day in December. If anyone has any appropriate items for a Bric-a-Brac stall, please get in touch. SW said that she felt it would be good if we held a stall more regularly at the Thursday Street Market in the New Year.


  1. The Associations new Display Board was brought along to the meeting and DA said that it had been a good focal point at the Merriman Park Fundraiser. This has been a good investment utilising some of the grant received from Street Parish Council. Thanks to JK and FK for putting the display together. See photo at the end of the minutes.


  1. DA asked the members present their thoughts on a Christmas Social. Previously we had a sit-down meal. FK thought that it was better to be able to mingle and chat and so a buffet would be good for this. SW suggested a fun Christmas quiz. DB suggested music. SG suggested organising a beetle drive. DA suggested in terms of rooms the United Reform Church and Mission Church were appropriate and after a discussion these were the preferred options. DA will make enquiries.


DA closed the meeting and thanked KS and SW for the teas, coffees, and biscuits. He thanked everyone for attending the meeting either in person or via Zoom.


Meeting Closed at 7.50pm

Date of next meeting: Wednesday 24th November 2021 at 7.30pm


Minutes September 2021

Minutes of the committee meeting held via Zoom.

Wednesday 22nd September 2021. The meeting started at 4pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Tom Winn (vice chairman)TW, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, Kay Strain KS and Simon Carswell


APOLOGIES: Marina Richards and Paul Badman


  1. Minutes of the meeting held on 25th August 2021: DA checked that everyone had read the minutes from the previous meeting and by a show of hands it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report: Welcome to parish councillor Simon Carswell.


Update from ND de Gravenchon re “Stars Plaque”: DA has spoken with Sharon in Gravenchon about the star plaque and she understands and is ok about it. She offered a replacement but DA thought that this was perhaps not the best idea as susceptible to vandalism if put outside the parish rooms and a bit too large to put inside. DA proposed to the committee that a framed picture of the plaque in France would be a nice and easier display for the parish council. PF and KS agreed and SW thought it would be a good representation of the plaque. DA will chat with Linda, the parish clerk, to discuss an appropriate size for a photo or print to be displayed inside.


  1. Secretary’s Report: Lots of interest at the Merriman Park Fun Day and JK has sent an email with all the relevant twinning information to a lady who filled in a show of interest form, not heard back as yet. Great news that a family of four will be joining both the Gravenchon and Isny twinning. JK will send the information about the family to Sharon in Gravenchon and BF will send it to Veronica so as families can be found to twin with them.


  1. Treasurer’s Report: Please see the financial report at the end of the minutes.


Current account balance £7653.95

Deposit account balance £8059.19


  1. Membership & Member’s Welfare: DA Welcomed TW back, he said he is doing well.


  1. Visits: It is still too soon for anyone to say yes or no to dates or visits


  1. Fundraising and Events: Please see FK’s Merriman Park Fun Day report at the end of the minutes

BF thanked FK for the amount of work he put into it. DA reported that many stalls ran out of stock and that is was the most successful Merriman Park Fun Day to date. He liked that once we had sold out of bottles the information board was re positioned at the front of the stall and this looked very good and still drew people to the stall. DA thanked David Brunt for taking on all the lions items for him. Simon Carswell said that it was such a fantastic day and the best one yet. The benefit it gives to so many organisation in street, not only the Merriman Park fund raiser group. BF said how lovely it was to meet up with people again. She said to Simon how important it is to have these events for the community spirit. Simon agreed and will feed that back to the parish council.

The date has been set for the 3rd sept for next year’s event. There will be no Christmas Cracker.

  1. Website & Facebook : PF reported that he has put the August Minutes onto the Website. JK has put on FB lots of photos from the Merriman Park Fun Day and some videos.


  1. Publicity: DA asked KS to contact her friend at the paper to get an idea of the size and amount of words for the article. Then DA and JK will put something together.


  1. Lottery: Congratulations to the winners of the September lottery draw. TW and Kay Winn drew the winning lottery numbers during the zoom meeting. TW and KS have got together and everything is set up for KS to take over when TW stands down from it


1st Prize no.5 Claire Axten

2nd Prize no.16 Helen Phillips

3rd Prize no.50 Kay Winn


13. Annual General Meeting – Wednesday 20th October 2021 at 7pm

The committee had been sent a link to a hybrid meeting that DA had attended so as they could see how it sounded on Zoom. Everyone agreed that it looked and sounded good and it was agreed to go ahead with the hybrid of both a physical and zoom meeting for our AGM. The Crispin Community Centre, 4 Leigh Rd, Street BA16 0HA has been booked from 6.15pm to give the committee time to set up and the meeting will start at 7pm. DA stated that they have a Wi-Fi which is efficient and easy to use. SW, KS and CA volunteered to do teas, coffees and biscuits.


Plans for 2022 is on the AGM agenda which will give members a chance to voice their opinions. JK asked if DA could prepare a diary like before of dates when schools here, in Gravenchon and Isny are on school holidays to give everyone an idea of when the visits could possibly take place. Isny have shown interest in visiting us in the first week of Aug. BF will contact Veronica to get an update and JK will contact Sharon to see how confident they are about us visiting them next year. We can then feed this information back to the members at the AGM.


DA stated that the financial report might not be ready in time to go out with the 2nd calling notice as stated in the constitution but will probably be sent separately. Members will be able to vote by email and on the night. TW stated that he wont be standing again for Vice Chairman.


14. AOB: SW asked about the bric a brac. DA stated that we need some new items if we are

going to hold another one. If anyone has any bric a brac donations please let a committee member know. As the weather changes we can let people know on the day if necessary through WhatsApp if a stall won’t be going ahead. SW is happy to bring this up at the AGM in AOB as she thought it would be a nice idea to do one around Christmas time.


DA asked for feeling about meeting up for the November committee meeting. TW said things are very uncertain at the moment and DA suggested that perhaps a hybrid meeting would be suitable but we would need to think about an appropriate venue and this can be discussed nearer the time.


15. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting. Special

thanks to Simon for attending and both Simon and Andy Leafe, our contacts for the Parish Council, have been invited to the AGM.


Meeting Closed at 4.45pm

Date of next committee meeting: Wednesday 24th November at 7.30pm

VENUE TO BE ARRANGED



Minutes August 2021

Minutes of the committee meeting held via Zoom.

Wednesday 25th August 2021. The meeting started at 7.30 pm.


  1. Welcome and apologies for absence:


PRESENT: David Atkins (chairman) DA, Jacqui Knight (secretary) JK, Peter Fry PF, Barbara Fry BF, Francis Knight FK, Catherine Atkins CA, Sally Wood SW, Kay Strain KS

APOLOGIES: Tom Winn, Marina Richards, Paul Badman


  1. Minutes of the meeting held on 28th July 2021: DA checked that everyone had read the minutes from the previous meeting and it was agreed that they are a true record. Signing of the minutes will take place at a later date.


  1. Matters Arising not on Agenda: None


  1. Chairman’s Report:


The new plaque is in place by the twinning tree in Merriman Park. Thank you to the 7 members that attended plus Peter Cole who placed the stake. The tree is looking really good.

The twinning plaque from outside Grinters is now fixed to the wall outside the Parish Rooms, thank you to PF.

The plaque of stars from Gravenchon had been damaged during the refurbishment of the Parish rooms last year. We only found this out when The Parish Council were asked where the plaque was this year. They stated that the plaque had been damaged beyond repair and so they had disposed of it. There have been exchanges of emails and the Parish Council have sent a letter to the mayor of Gravenchon to apologise. DA had hoped to see the letter first and for it to be sent to Sharon and not the Mayor. DA has tried to contact Sharon, but she is currently away from home.


  1. Secretary’s Report:


A lady from Catcott has contacted Street Twinning through email which she had obtained from our Website. Her son went on a school trip to Gravenchon with Catcott school in 2019 and became good friends with a French boy. Sadly, they had lost contact and so she asked if there was a way we could help her track him down. JK contacted Sharon who is now on the search for the French boy. The lady also showed interest in twinning, and they are a family of 4. JK has forwarded all the relevant twinning information to her.


  1. Treasurer’s Report: David Mozely has kindly donated his lottery winnings to the association.

Please see the financial report at the end of the minutes.


Current account balance £7357.06

Deposit account balance £8059.12


  1. Membership & Member’s Welfare: Tom Winn was admitted to hospital last week and is still there. He is in good spirits and will hopefully be home soon. DA will send a get will soon card from the association.


  1. Update on visits 2021:


Isny Zoom: PF, BF and SW all reported that this event went very well. There was a good number of members from both Isny and Street that took part and it was lovely to see everyone.


  1. Future Fundraising and Events:


  1. Bric a Brac: PF said that it was a very good day, and they took more money than they had expected. BF said that it was a lovely sociable atmosphere and members had enjoyed helping on the stall. SW suggested that we do another one. DA reported that we do have some stock left but perhaps we need some more really good items for a stall.


b) Merriman Park Fun Day: DA confirmed that we have the extra space for another gazebo. There has been a good number of empties and full bottles of wine donated but more are still needed to make this event a success. FK, DA, CA and JK had got together to look at the bric a brac stock to decide whether it would be worth doing a tombola on the day. It was decided that we didn’t have the appropriate items for this to work. With the extra gazebo there will now be room to do a Play Your Cards Right game which will be kindly lent to us by the Lions Club. David Brunt has kindly offered to lend us his gazebo and we will be borrowing the Lions Club gazebo as well.

FK proposed to the Association to buy a display board so as we can have this along with information on a table next to Play Your Cards Right. We will be doing presentations at schools when the time is right and so a display board would be very good to have for future fundraisers and promotional events such as Discover Your Community. FK has looked for appropriately sized boards with 3 panels so as to display photos of places we have travelled to in Isny, France and England. Each panel is 90 x 60 and the total cost would be £115. FK sent a photo to the Committee WhatsApp group so as they could discuss it further. PF thought this would be a good idea. DA said it was a good idea and suggested the money could come from the Parish Council Grant as this was intended to use for the promotion of Street Twinning. FK proposed and it was carried by the rest of the Committee.

FK asked SW if she could go to the scrap store to obtain some wrapping paper for the bottles which she is happy to do. Wrapping will take place on Wed 1st Sept from 7.30pm at the Knights house. The water will be re-wrapped at the back of the gazebo as we go. FK would like a team each hour with at least one person with the Sum Up App so as people can pay contactless. Another email will go out asking for help. The weather is looking good for the event.

  1. Website & Facebook: JK has posted about Merriman Park Fun Day and also posted photos of the Street plaque, Isny Zoom and Bric a Brac. PF has updated the coronavirus statement on the Website.


  1. Publicity: KS has spoken with her friend who has a new local paper. He is happy to put in a report from the Twinning. SW said that she knows him and said he likes nostalgia and JK said that she has old photos which could be sent along with new ones. DA and JK will put something together.


  1. Lottery: Congratulations to the winners of the August lottery draw. The numbers were drawn by Kay Winn and her neighbour as Tom is unwell.

1st Prize no.58 Tina Della Valle

2nd Prize no.24 Avril Berry

3rd Prize no.75 Sam Richards


  1. Annual General Meeting:


DA proposed the fourth Wed in October for the AGM which is the 27th. It was traditionally held on a Wed but in recent times it has been on a Saturday. BF pointed out that this is half term and so a new date of Wed 20th October at 7.00pm was agreed by the Committee. There followed a discussion whether it should be face to face or by Zoom. SW and JK felt happy for an actual meeting. DA said that the meeting needs to be inclusive and so to physically meet would be preferable but to also enable people to join by Zoom if they are not yet ready for social interaction. DA will try to do a Zoom when he attends a meeting next week at the Crispin Community Centre. It was suggested to hold our AGM at either the Crispin Community Centre or the United Reform Church. FK pointed out that the fans at the Church are very noisy and this would be a problem if members were trying to hear a Zoom meeting. DA asked if the Community Centre is preferable rather than Crispin Hall and FK proposed the Community Centre and seconded by BF. FK stated that this is only 8 weeks away and there is a time scale to sending out emails. JK is happy to send out the appropriate emails in the time scale. BF stated that a lot of groups and events are starting again in September and so hopefully by October people will be happy to meet up again.


  1. AOB: PF suggested Zoom for the September meeting and DA agreed. DA said that he can’t attend the 22nd Sept at 7.30pm and probably neither could Tom Winn. A new time of 4pm on the 22nd Sept was agreed by the Committee for the next meeting.


  1. Chairman’s Closing Remarks: DA thanked everyone for attending the meeting.



Meeting Closed at 8.45pm

Date of next meeting: Wednesday 22nd September at 4pm

To be held via Zoom.