Minutes of the committee meeting held in the John Webster room, Wednesday 10th January 2018. The meeting started at 7.30 pm.
PRESENT: David Brunt (chairman), Tom Winn, Dianne Baker, Jacqui Knight, Katrina Dumontroty, Bernard Squire, Gabbie Butler, Barbara Fry, Sally Wood, Reg Alford, Claire Axten and David Atkins.
APOLOGIES: Kay Strain, Marina Richards, Paul Badman, Barbara Cowell and Peter Fry.
- David welcomed everyone to the meeting.
- He checked that everyone had read the minutes from the December and signed them as a true record.
- Matters arising
There were no significant issues for discussion
- Financial Planning
The Chairman introduced David Atkins to the meeting. He had been invited on the basis of his business experience, to talk to the committee about management of our finances, the major points being:
i Deciding the level of reserves to be held.
ii Looking at a period of say 5 years and estimating the income and expenditure for that period.
iii This would indicate the fundraising required to increase or reduce reserves to the agreed level.
He went on to emphasise the need for a budget for all events which would have significant costs. The estimated budget would then be agreed by the management committee before spending commenced. He presented examples which will be available at the next meeting.
The Chairman thanked David for his guidance. As Marina, our Treasurer, was absent through illness, it was decided to wait until the next meeting to discuss this further, hoping that she will have recovered.
No report available due to illness. Hence no figures are available for either the Christmas Cracker or Party.
- Christmas Party
This was thought to have been very successful. Thanks to all those who worked to make it so.
- Gravenchon Visit 2018
There is some confusion over the number of members who will be travelling to Gravenchon this year. The balance for coach and ferry are to be paid by April 7th and we will be asking for monies to be paid by March 14th. Katrina agreed to liaise with Marina as soon as possible, to rationalise the various lists.
It was recognised that due to increased numbers travelling, the costs would be substantially increased this year. Barbara Fry is hosting a meeting this month and is working on a budget.
- Anniversary Clocks
A list of retired members who would be interested in receiving a clock is being compiled.
- Revision of the constitution
The initial meeting will take place early in February.
- Website and Facebook
No website report available, Jackie is keeping Facebook updated with photographs and reports and has made some useful contacts.
73 numbers have been taken up for this year (compared to 59 last year). A big thank you for the extra support.
This means there is a little more money in the prize fund and after some discussion, it was decided to introduce a third prize.
Winners this month:
1st Prize Number 72 - £20 Gillian Davey
2nd Prize Number 8 - £10 David Mozley
3rd Prize Number 5 - £5 Tina Della Valle
There was no other business and the meeting was closed.