Minutes of the committee meeting held in the John Webster room, Wednesday 2nd May 2018

La réunion a commencé à 7.30 pm.

ACTUELLE: David Brunt (chairman), Claire Axten, Tom Winn, Katrina Dumontroty, Reg Alford, Marina Richards, Paul Badman, Cages Butler, Barbara Cowell, Jacqui Chevalier, Trevor Skinner, Kay Strain, Sally Bois

EXCUSES: Peter Fry, Barbara Fry, Bernard Squire, Dianne Baker

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the April meeting and signed them as a true record.

3. Questions découlant

No items were raised.

4. Treasurers Report

The ferry and coach for the Gravenchon trip have been paid for and the coaches for the Isny trip to Street has also been paid.

The Committee agreed to dontate £100 to Elmhurst School as they will soon be hosting pupils from Gravenchon schools.

5. Visite de Gravenchon

30th May – 3rd June. Depart from Strode College at 4.30am and return on the Sunday evening at 11.30pm.

Strode College have confirmed that members can leave their cars in their car park (on the far left hand side).

• A couple of things to remember for the trip:
Please sign in with David Brunt before getting on the coach.
Keep your passport at hand as they will be needed.

6. Visite de Isny 2018

All arrangements are in hand.

7. Website and Facebook

Both are being kept up to date.

8. Fundraising

Strawberry Tea – Sunday 17th June, 3pm at 68 Leigh Road, Street. Tickets will be £6.50 for adults and £3.50 for children (aged 5 à 14) and can be obtained from a member of the Committee. There will be a raffle and some games to play. Please bring your own Chair. Action: Katrina to email details to all and Jacqui to put on Facebook.

Merriman Park Fun Day – Saturday 1st September. Please save screw top wine bottles for the event and any donations of bottles of wine will be very welcome – these can be taken to a member of the Committee.

Cheese & Wine evening – Saturday 15th September, venue and timings to be advised.

Please note the amended dates for the Christmas Cracker and Christmas Party:

Street Christmas Cracker – Saturday 1st December.

Christmas Party – date and further details to be confirmed.

9. Amendments to the Constitution

Some amendments to the Constitution were put forward. It was proposed by David Brunt and seconded by Tom Winn that members of the association be invited to the meeting on Wednesday 4th July where the changes to the constitution will be outlined and a vote taken before any amendments are made. The Committee agreed.

10. Grants

The Association has received £752.50 from Street Parish Council.

David Brunt has written to Clarks and is waiting for a reply.

11. Contacts/Confidentiality

On 25th May 2018 the General Data Protection Regulation (GDPR), a new EU regulation relating to the processing of personal information comes into effect. There has been a lot in the news about personal information in general and these regulations in particular and we want to let you know how we use and store the personal information you provided us with when you joined the twinning association. Please see the attached Data Privacy Policy.

By continuing to be a member of the twinning association you acknowledge our Data Privacy Policy , however, if you would like to opt out please email Katrina Dumontroty (katrinadumontroty@gmail.com) by the 23rd May. If you are happy with us having your contact details you don’t need to do anything.

12. Loterie

Winners this month:

1st Prize Paul Badman

2nd Prize Daniella Della Valle

3rd Prize Grace Squire

13. AOB

Date for the diary – AGM, Wednesday 5th September, 7.30pm at the United Reformed Church, Street.

BBQ at Elmhurst School, 11th June – if anyone is able to help please let us know.

Date of next meeting – Wednesday 6th June 2018, John Webster Chambre, Paroisse Chambres, Steet.