Minutes December 2017

Minutes of the committee meeting held in the John Webster room, Wednesday 6th December 2017.

The meeting started at 7.30 pm.

PRESENT: David Brunt, Tom Winn, Dianne Baker, Jacqui Knight, Katrina Dumontroty, Barbara Cowell, Bernard Squire, Gabbie Butler, Marina Richards, Barbara Fry, Peter Fry, Sally Wood

APOLOGIES: Claire Axten, Paul Badman

1. David welcomed everyone to the meeting.

2. David checked that everyone had read the minutes from the November meeting and he signed them as a true record.

3. Matters Arising
The appointment of a Secretary was discussed and it was agreed that this role was not essential. Sub committees for events/trips would be set up when needed.

4. Treasurers Report
An up-to-date report was circulated (1.9.17 & 5.12.17). It was agreed to add the date to each report.
Figures for the end of the financial year to 31.8.17 would be brought to the next meeting.
Marina and David met with David Atkins who helped with some financial planning. Everyone is very conscious of what is spent and the association does rely quite a lot on donations. David will be invited to give a presentation at the January meeting.

5. Christmas Party
70 tickets have been sold. All hands on deck on Friday at 4.30pm to help set up the hall.

6. Christmas Cracker
Christmas Cracker - went very well although the pitch was not in a great place. For 2018 we will go back to the pitch we have used in previous years.

7. Gravenchon Visit 2018
The balance is to be paid by 7.4.18. An email will be sent to members in the new year for final payments.
Marina will email Katrina an up-to-date membership list.

8. Isny Visit 2018
Dates suggested for the visit from our Isny twinners - 23-29 August 2018 and they will be flying into Heathrow Airport. Barbara will organise a meeting in January.

9. 50th Anniversary Clocks - This will be carried over to the next meeting.

10. Revision of the Constitution - Ongoing.

11. Website & Facebook
Both are being kept up to date with photographs, reports and details of events.

12. Lottery
Winners this month:
1st Prize : Bobbie Lockyer
2nd Prize : Viv Richards

13. AOB
A discussion took place regarding the availability of the End of Year accounts for the AGM, it was agreed to hold the AGM in October so that the figures would be available.

14. Date of next meeting
Wednesday 10th January at 7.30pm, John Webster Room, Parish Rooms.