Janvier Minutes 2017

Minutes of the Committee Meeting held in the John Webster Room on Wednesday 4th January 2017. La réunion a commencé à 7.30 pm. ACTUELLE: Bernard Squire, David Brunt, Tom Winn, Claire Axten, Sally Bois, Paul Badman, Jacqui Chevalier, Reg Alford, Katrina Dumontroty, Barbara Cowell, Peter Fry, Barbara Fry, Kay Strain APOLOGIES: Marina Richards, Cages Butler, Dianne Baker 1. Bernard welcomed everyone to the meeting. 2. Bernard checked that everyone had read the minutes from the November meeting and he signed them as a true record. 3. Matters Arising a. Revised Constitution was signed. b. Bags at Street TIC – Marina will need to raise an invoice for the TIC which they will then pay. More bags are needed, Sally to ask Claire to order more. 4. Treasurer's Report Marina unwell therefore no report available. 5. Street’s Christmas Cracker Everyone felt that the event went well. Unfortunately, there has been no uptake following the event. It was suggested, for future events, that anyone showing an interest should be asked for an email address and then the enquiry can be followed up. 6. Gravenchon Visit 2017 a. The Mayor and her husband will stay with Peter Goater, their children will stay with Claire Axten. b. Hosts have been found for the couple and the single man but we still need to find a family for the French family – 2 adults and 2 children, Katrina will contact Crispin School. Claire will put together a list of the host families who will then be asked to confirm they are happy to host in April. c. Clocks – no decision on the design for the engraving. Claire will try to get a sample clock. d. Coach Parking – to be discussed at the next meeting e. Organisation for Visit – list and forms will be sent to the committee. Accommodation to be arranged for the French coach driver. 7. Visit to Isny 2017 - 27 have signed up (16 new) and flights are booked. Marina to let Peter know who has paid. 8. Website and Facebook – Peter is responsible for the website and Jacqui for the Facebook page. 9. Lottery – 54 have paid which a bit disappointing. Jacqui will put on Facebook, anyone interested should contact Tom Winn. It was agreed to keep the prize money at £20 for first and £10 for second. Lottery Draw First Prize 13 Gill Davey Second Prize 17 David Brunt 10. AOB Membership List – 12 unpaid at the end of November, Claire and Katrina to liaise re lists. 11. Date of Next Meeting 1st February 2017 at 7.30pm in John Webster Room, Paroisse Chambres